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Academic Policies
The Assistant Deans Office will provide written documentation to a student's professors for excused absences in the event of illness or personal family emergencies. Please furnish the Assistant Deans Office with medical documentation for an absence due to illness. For personal family emergencies, please contact the Assistant Deans Office for instructions on obtaining an excused absence.
In the event that a student's absence is extended, it is the responsibility of the student to contact each professor and make arrangements to make up missed class material and assignments.
Students in good standing may, from time to time, request permission to take more than 18 credit hours in one semester. After speaking with their academic advisors, students must obtain permission from the Assistant Deans for approval to take more than 18 credit hours in any one semester. Please note that the flat tuition rate covers between 12 and 18 credit hours per semester. Any hours over 18 will be billed accordingly by the Bursar's Office.
There might be times when under special circumstances a student needs to withdraw from John Carroll University for one semester or longer. When this time comes, students need to complete the withdrawal form and bring it to the Assistant Deans Office to discuss the process for withdrawal. Please print the Withdrawal Form, complete the student information section, and bring the form to the Assistant Deans Office.
Download the form here.
Freshman Privilege is intended to help students recover from major-direction choices that turned out not to match their real interests or talents. As a result, such students may have done poorly (D or F) in courses required by those programs. To improve their chances of success, these students may petition the dean in writing to have such courses excluded from the calculation of their overall Quality Point Average. Courses for which the privilege has been granted remain listed on the student's transcript with a FP designation. Students will select a major not requiring the course for which they have used Freshman Privilege.
In general, the following courses are NOT privilegeable:
- Those courses required for the completion of all undergraduate degrees, e.g., FYS, CO100, EN103 through EN116, courses in one of the languages, PL101, RL101, and those courses intended for the completion of University Core Requirements.
- Those courses not required for completion of any undergraduate degree (AR, CE, FA, MS, or PE).
Please complete the Academic Petition including your request, signature, your advisor's signature, and department chairperson's signature before bringing the petition to the Assistant Deans Office for approval.
During the first week of the semester students are permitted to drop and add courses to their schedule without penalty. Upperclass students may use Banner Web for this purpose; freshmen must see their academic advisor to discuss any changes in their current schedule.
Students who are seeking an overload (more than 18 credit hours) for their current semester schedule must get approval from the Assistant Deans Office.
Your last 30 credit hours must be taken at John Carroll University. You must take summer classes at a 4-year institution after acquiring 64 credit hours. Only credit hours, NOT grades, will transfer to John Carroll University.
Please read the following steps for completing and processing the Transient Petition form:
- Your last 30 credit hours must be taken at John Carroll University. The limit of transfer credit from a community college is 64 semester hours (96 quarter hours). Only credit hours, NOT grades, will transfer to John Carroll University.
- Complete the student information section and the university information section. The total number of hours you have completed must be filled in.
- Fill in the course number, course title, and credit hours at the host institution.
- The John Carroll University department chair will fill in the JCU equivalent. You will need the signature of the JCU department chair.
- Indicate in the “COMMENTS” section how you want the class to transfer to JCU. For example, core requirement such as a letter designation or division, major, minor, or concentration. Please attach a course description for core course.
- Return the completed Transient Petition form to the Assistant Deans Office for approval.
Complete the petition here.
Grading System
Students are evaluated by their retention of substantial information, insight regarding the significance of this information, ability to apply it to new situations, and ability to communicate the knowledge assimilated.
Quality Points and Averages
Candidates for a degree must not only gain the number of credits required, but also attain a certain standard of excellence. This standard is determined on the basis of quality points.
The number of quality points each grade is worth appears on the following page. The quality points earned in a course are the product of its credit hours times the quality points for the grade received in it. A grade of A earns quality points equal to 4.0 times the credit hours in the course; a grade of A-, quality points equal to 3.7 times the credit hours, and so on.
An average of at least 2.0 (C) in all courses taken for credit and at least 2.0 in the major is required for graduation. As a general rule, therefore, students must minimally accumulate quality points equal to twice the credit hours attempted at John Carroll. Quality points are computed to two decimal places. They are truncated, not rounded.
Academic standing at the end of any semester is determined by the ratio of the total number of quality points received to the total number of credit hours attempted in that semester. For example, students who earn 32 quality points while attempting 16 hours have an average of 2.00 (32÷16); students who earn 51.1 quality points while attempting 16 hours have a scholastic average of 3.19 (51.1÷16). Similarly, the cumulative average at John Carroll is determined by dividing all quality points earned by all credit hours attempted. A student who over four semesters has earned 192 quality points and attempted 67 hours has a cumulative average of 2.86 (192÷67).
The quality of work and the point system are indicated by the following grades:
| A |
Outstanding scholarship. 4 quality points per credit hour. |
| A- |
3.7 quality points per credit hour. |
| B+ |
3.3 quality points per credit hour. |
| B |
Superior work. 3 quality points per credit hour. |
| B- |
2.7 quality points per credit hour. |
| C+ |
2.3 quality points per credit hour. |
| C |
Average. 2 quality points per credit hour. |
| C- |
1.7 quality points per credit hour. |
| D+ |
1.3 quality points per credit hour. |
| D |
Work of the lowest passing quality. 1 quality point per credit hour. |
| F |
Failure. If the subject is required, the course must be repeated. No credit hours, no quality points. |
| FA |
Failure because of excessive absences. |
| HP |
High Pass. Honors Program only. |
| P |
Pass. Honors Program only. |
| W |
Withdrawal through proper procedure. |
| WF |
Withdrawal without following proper procedure. |
| AD |
Audit. |
| AW |
Auditor who fails to fulfill atendance requirements. |
| SA |
Satisfactory. This grade is used in noncredit courses. |
| I |
Incomplete. Work incomplete. Work is to be completed within one month following the last normal examination date of the semester in which the grade is incurred or the grade of I converts to F. An extension may be granted by the appropriate dean for very serious reasons, usually medical. |
| X |
Absent from final examination. Courses whose final exams are not completed within one month following the last scheduled examinations will convert to a grade of F. |
| CR |
Credit granted for master‘s thesis upon approval, student teaching, and other designated courses. Also indicates achievement of a grade of C or better in courses taken on the Pass/Fail basis. |
Courses in which the grades of F, FA or WF have been assigned are counted among attempted courses in the computation of the overall average.
Students are subject to dismissal for academic deficiencies by the appropriate dean if they are placed on probation for two successive semesters or if their grades decline while on probation status in any semester, or if they fail more than one course in any semester. Students who have been academically dismissed may not apply for reinstatement until at least one full semester and one summer have elapsed.
Students under notice of dismissal from either of the undergraduate colleges are excluded from the University and are ineligible to apply for readmission until one semester and summer have elapsed.
Students who wish to be considered for reinstatement after the expiration of one semester and summer must submit a written petition to the Committee on Admission. This petition should include the following:
1. Explanation of probable reasons for the scholastic deficienc
ies.
2. The manner in which the intervening time has been spent.
3. Reasons why favorable consideration for reinstatement should be given.
Students who have attended other colleges or universities following notice of dismissal from either of the undergraduate colleges of John Carroll University must present official transcripts from any institutions attended before the Committee on Admission will consider the petition for reinstatement.
Students dismissed from the University or those who left on probation must submit their applications for readmission by August 1 for the fall semester and by December 1 for the spring semester.
Students who have been dismissed may not enroll in any divisions or register for courses in any session of the University.
Reinstated students must register for an appropriately reduced course load and earn the quality-point average specified by the committee at the time of reinstatement. Students who fail to meet the requirements set forth by the committee during the semester following reinstatement will be dismissed. Students who are reinstated must sign a letter of agreement to the conditions of reinstatement established by the Committee on Admission. In matters of reinstatement, the decisions of the Committee on Admission are final.
Students who have been dismissed a second time may not apply for further reinstatement.
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