FORMAT FOR PRESENTATION OF TENURE AND PROMOTION MATERIALS

The candidate is responsible for preparing Item 1 and Items 4 through 10, consulting with the
chair of the department tenure and promotion committee and as necessary with the department
chairperson, and taking into account any department guidelines for preparation of the tenure dossier.
Items 2 and 3 will be added by the appropriate individuals or committee during the process.

The candidate must submit two copies of the dossier (one of them an original) to the appropriate chair or
committee, depending on approved department procedures. The department should add Item 3 before
sending the dossiers to the appropriate dean. The dean will add Item 2 and submit the completed
dossiers to the Academic Vice President. One copy of the dossier eventually will be returned to the
candidate.

The binders in which the dossiers are to be presented will be provided by the Academic Vice
President’s office. Also, please use nothing less than a 12-pitch font for all items in the dossiers.

Any questions about the preparation of tenure and promotion materials should be directed first to
the chair of the department tenure and promotion committee and then to the appropriate dean.

MATERIALS TO BE INCLUDED IN EACH DOSSIER IN THE FOLLOWING ORDER:

1. Form with name, rank, years at John Carroll University, rank/tenure history, action requested
   by this process. This form will be supplied by the Office of the Academic Vice President. Download the Application Form here
   
   
2. Recommendation of the Committee of Academic Deans (to be added later).
   
   
3. Recommendation and confirmation of a vote from the department tenure and promotion
   committee (whose members should be listed), including a statement on the overall contribution
   of the candidate to the department and university. Any evaluations of scholarship by external
   evaluators should be included here as well.
   
   
4. Table of Contents.
   
   
5. Candidate’s summary statement, including the rationale for the action being requested, as well
   as separate sections about Teaching Effectiveness, Research/Scholarship, and Service. The
   entire statement should comprise no more than ten to twelve pages.
   
   
6. Up-to-date and complete curriculum vitae. It should include separate sections on the
   candidate’s educational background and academic degrees, professional employment, courses
   taught, publications, scholarly presentations, professional memberships, and awards and honors.
   
   
7. Copy of department tenure policy and/or promotion policy.
   
   
8. Copies of all annual reviews of progress toward tenure (for tenure candidates).
   
   
9. Teaching load summary, including numbers of students, for the current semester and at least
   five preceding semesters; summary of advising activity.
   
   
10. Appendix. It should include supporting documentation for Teaching Effectiveness and Service;
    also, copies of books, published articles, reviews, syllabi, and a complete set of teaching
    evaluations since the Third-Year Review. (For promotion dossiers, only publications that have
    appeared since the last promotion should be included.)

Download a PDF version of these instructions by clicking here

Also, download the Application for Tenure/Promotion form