POSTING

This policy applies to the entire JCU community including students, faculty, staff, administrators, alumni and community members.  Any individual, group or department found violating this posting policy and/or procedures will be held responsible and the University will take appropriate action. 

ATRIUM WINDOW PAINTING

1. Atrium window painting in the D. J. Lombardo Student Center is reserved for major, campus-wide events for JCU entities only.  Only one event may be publicized at one time. 
2. The group must provide their own paint.  Paint must be removed within 24 hours of the event. 
3. If the cleaning company cleans the window, your organization or department will be charged a fee that ranges from $100 - $400. 
4. To get permission for this form of publicity, please complete the Office of Student Activities Publicity Request Form, with the text and design attached, and submit to the Office of Student Activities (OSA) for approval. 
5. After your request is approved, you may sign the atrium window calendar located in the OSA.

BANNERS

1. Banners may only be hung on the wall of the Atrium across from the windows of the D.J. Lombardo Student Center and from the horizontal rail at the top of the steps.  Signs may not be hung on any other wall or stairway handrail.
2. Banners may be hung for a period of one week.  They will be removed after seven days or following the day of an advertised event.
3. Banners may not exceed six feet by ten feet in size and should be hung at a height of at least eight feet from the floor.
4. Exceptions may be made in the size, location and hanging duration of signs for special campus events (Homecoming, Greek Week, Parents Weekend, etc.) with the approval of the OSA.
5. Departments or organizations who wish to post beyond the guidelines written in this policy, must submit a written request to the OSA for approval.
6. All banners are approved and stamped for approval, including a removal date, by the OSA (located in Suite 201 of the D. J. Lombardo Student Center, above the bookstore)

CHALKING

1. This form of publicity is available for registered student groups or departments to promote an organizational event or meeting.
2. Chalking should be on the sidewalk only and not on any buildings or trashcans. 
3. Groups must provide their own chalk.
4. To get permission for this form of publicity, please complete the Office of Student Activities Publicity Request Form, with the desired text, design, and location attached, and submit to the Office of Student Activities (OSA) for approval. 
   

FLOOR POSTING

1. Publicity can only be posted on the side of the steps, not the top of the steps. Blue painter’s tape must be used to secure the publicity. 
2. Floor posting is limited to only registered and recognized JCU student organizations.  Only two (2) organizations can have publicity on the steps for up to 48 hours. After the 48 hours, publicity must be removed by the sponsoring student organization.
3. To get permission for this form of publicity, please complete the Office of Student Activities Publicity Request Form, with the text and design attached, and submit to the Office of Student Activities (OSA) for approval. 
4. After your request is approved, you may sign the floor publicity calendar located in the OSA.

1. Flyers are not permitted on any walls, windows, doors, stairwells, garbage cans or columns on campus. 
2. Flyers are not permitted to advertise drink specials, events where the primary purpose is drinking, or other activities that appear to promote irresponsible or illegal alcohol use.
3. All flyers and signs should contain the name of the sponsoring organization, clearly marked, as well as contact information (phone and/or email of the sponsoring organization or department). 
4. Flyers that promote messages that are contrary to the Jesuit and Catholic character and mission of the University are not permitted.
5. Flyers may be posted on established bulletin boards in any building on campus, expect for the residence halls. 
6. No solicitation is permitted under doors in any residence hall or buildings on campus.    
7. The staff in the Office of Student Activities will post flyers on a weekly basis for external groups if they desire. 
8. Only Residence Life personnel are allowed to post flyers in the common areas of the residence halls.  A total of 66 copies may be taken to the Office of Residence Life for posting.  The numbers are the following:  17 copies are needed for Campion and Hamlin, 14 for Sutowski and Pacelli, 14 for Murphy, and 21 for Bernet, Millor, and Dolan.
9. All flyers are approved and stamped for approval, including a removal date, by the OSA (located in Suite 201 of the D. J. Lombardo Student Center, above the bookstore).

NAPKIN HOLDERS

1. Only (2) organizations can reserve the napkin holders at one time, and will be done so on a first-come, first served basis.
2. Size of advertisement is less than a half-sheet of paper with the dimensions of 6” x 4”.
3. Information must list organization and contact information.
4. Napkin holders can only be placed in the Schott Dining Hall, The Underground, and the Inn Between. There are 200 napkin holders.
5. To get permission for this form of publicity, please complete the Office of Student Activities Publicity Request Form, with the text and design attached, and submit to the Office of Student Activities (OSA) for approval.

OUTDOOR STAKING/SIGNS

1. Publicity staking and/or signs can be used occasionally to promote events or activities.
2. To get permission for this form of publicity, please complete the Office of Student Activities Publicity Request Form, with the text, design and location attached, and submit to the Office of Student Activities (OSA) for approval. 

SPECIAL PRESENTATIONS/DEMONSTRATIONS

1. Any special publicity presentation not outlined in this policy must be approved through the OSA. 
2. The organization, department or group must complete the Office of Student Activities Publicity Request Form, with the text, design, or other description and location attached, and submit to the Office of Student Activities (OSA) for approval. 

STUDENT MAILBOXES STUFFERS

1. Flyers can be placed inside individual student mailboxes with the approval of the Office of Student Activities (OSA).  There are a total of 1800 student mailboxes.
2. To get permission for this form of publicity, please complete the Office of Student Activities Publicity Request Form, attach the flyer to the request, and submit to the OSA for approval. 
3. Requests must be submitted at least ten days in advance.  After your request is approved, you must contact Tom Reilley in Auxiliary Services to schedule a time to stuff the mailboxes.

POSTING PROCEDURES

POSTING APPROVAL PROCEDURE

1. All flyers and banners are approved and stamped for approval, including a removal date, by the OSA (located in Suite 201 of the D. J. Lombardo Student Center, above the bookstore).
2. Other special publicity described above must be submitted to the OSA with the Publicity Request Form and with the text, design and other pertinent information attached.

ENFORCEMENT AND SANCTIONS

ENFORCEMENT

1. The OSA staff will monitor and maintain the bulletin boards, doors, and windows in the Student Center and clean off dated or unapproved fliers or banners on a weekly basis.
2. The OSA staff will monitor and maintain the bulletin boards, doors, and windows of other campus buildings (excluding residence halls) on a bi-weekly basis. 
3. Faculty, staff, administrators, and students are encouraged to take down dated fliers and bring unapproved or questionable fliers to the attention of the OSA staff as needed.  The office staff will follow up with any sanctions that are needed for policy violations.

Any individual, group or department found violating this posting policy and procedures will be held responsible.  After an initial warning, posting privileges will be suspended.  The suspension will be for a definite period of time as determined by the OSA.  Student organizations that continue to violate this policy may have their posting privileges revoked.  Any non-JCU person or group found posting on campus without following the posting procedures and guidelines may be charged with trespassing.  Please direct any questions to the Office of Student Activities at (216) 397-4288 or studentactivities@jcu.edu.