Roaming Profile Issues
Sharing Distribution List in Outlook 2007
Upgrading VHS Tape Usage
Personal Purchases
Sony VAIO Offer
Archived Newsletter Issues
Personal Purchase discounts available to JCU Community
Basic Training for the 2007 Microsoft Office System
Remote Campus Access (VPN)
Software/Downloads
Wireless Web Access
E2Campus (Alert )
Faculty Technology Innovation Center
 
Roaming Profile Issues?

Does it appear that you are missing some of your files?  Is your desktop not quite the way you remembered it?  Do you receive an error when you log on that says “Unable to locate your roaming profile” or when you log off that says “Unable to update your roaming profile”? 
If you receive any of the errors listed above, please contact the Helpdesk at x3005 or helpdesk@jcu.edu and a technician will be assigned to remedy this problem.  Ignoring the error message will cause bad things to happen, including some of your documents being irretrievably lost.
Your roaming profile enables you to access your desktop from any computer on campus.   Your roaming profile will become corrupt if you ignore these error messages.   To prevent this, organize your files in your C drive, your H drive or your O drive.  Keep only necessary items on your desktop. 

Sharing Distribution List in Outlook 2007

You can share one or several of your contacts as an attachment in an e-mail message to another person. This allows you to share information with other colleagues. You can also share a Distribution list with another person as well.

This "How To" gives directions on how to share a single or multiple contacts or distribution list(s) and how save a contact once it was sent to you. It also gives steps on how to share a distribution list.

Share one Contact or Distribution List

  1. Open a new Message in Outlook.
  2. Address it as you would normally.
  3. Enter the Subject and body text as you would normally.
  4. Outlook 2007: On the Message ribbon, in the Include group, click on Attach Item.
    Outlook 2003: From the Insert menu, choose Item.
  5. In the upper portion of the window, scroll to and choose Contacts.
  6. On the right side of the window, make sure that the option in the Insert As section is Attachment.
  7. In the lower window, scroll to the contact or distribution list that you are sending.
  8. Select the contact or distribution list.
  9. Click OK.       The contact or distribution list now appears in the Attached line.
  10. Send the message when ready.

Share Several Contacts or Distribution Lists

  1. Open a new Message in Outlook.
  2. Address it as you would normally.
  3. Enter the Subject and body text as you would normally.
  4. Outlook 2007: On the Message ribbon, in the Include group, click on Attach Item.
    Outlook 2003: From the Insert menu, choose Item.
  5. In the upper portion of the window, scroll to and choose Contacts.
  6. On the right side of the window, make sure that the option in the Insert As section is Attachment.
  7. In the lower window, scroll to the contact or distribution list that you are sending.
  8. Select that contact or distribution list.
  9. CONTROL click and choose the 2nd contact you want to send. Repeat as needed for additional contacts or distribution lists.
  10. When done, click OK.
  11. Send the message when ready.

Save a Contact or Distribution List that was sent to you.

  1. Open the message with the Contact or Distribution List as an attachment.
  2. Do NOT open the attachment.
  3. Click and drag the attachment to the Contacts Folder.
    • As you click and drag, the cursor will turn into an arrow with a plus sign (+).
  4. After you drop the attachment onto the Contacts icon you should be able to close the message
  5. Open Contacts and see the contact or distribution list.

Upgrading VHS Tape Usage

With the current economic challenges, we are looking at new and creative ways to save the university additional budget dollars.  The fast approaching obsolescence of VHS tapes presents us with such an opportunity. 

How long does Sony tell us we can expect a videocassette to last? Since environmental conditions are the key to the tape's chemical stability, the answer is based on storage conditions. If one keeps tapes at a constant temperature of 59 degrees and a relative humidity level of 40 to 60 percent, Sony predicts all modern tape formulations will last 15 years without significant degradation.

It is important to note the word "constant" when speaking of the environmental conditions in which tapes are stored. Sony recommends that there be virtually no fluctuation in temperature or humidity to prevent expansion and contraction of the base film. Since most of us don't have the luxury of such ideal temperature and humidity-controlled environments at home or otherwise, the 15 year life expectancy figure is unrealistic for the average consumer.

(See whole article here http://www.whitesphotography.com/whitesphotography/How%20Long%20Videos%20Last.htm)

John Carroll University can save money by replacing VHS players in the classrooms as they fail with DVD players.  DVD is less expensive, and not as prone to failure as VHS tapes, and the life expectancy of a DVD is much longer.

The FTIC can help anyone at JCU convert VHS to DVD (assuming copyright laws are adhered to).  Although we are still maintaining our existing VHS equipment, as time passes our budget dollars will be better spent progressing into the use of DVD equipment vs. continuing to maintain equipment that is being phased out and where the media is so prone to failure. 

We are recommending users of VHS tapes begin to make the transition to DVDs now, which will allow careful planning and scheduling of the conversion, rather than under pressure when fewer and fewer VHS players will be available. 

Jay Tarby is the director of the FTIC and can be reached at x1703 or via e-mail at jtarby@jcu.edu.  The FTIC is now located in the Grasselli Library (behind the Computer Commons area, Room 204).

Personal Purchases

Various suppliers have made a discount available to JCU employees and students.  If you are interested in purchasing a Dell, Mac, IBM, or just to find great deals on computer gear, check out this link on our web site:

http://www.jcu.edu/is/ac/personalpurch.htm

If you are an employee, you may be interested in the Employee Computer Purchase Assistance Program to ease the initial financial burden.  You can read about the program and fill in the form by going to: 

http://www.jcu.edu/fas/links/policies.htm

Scroll down to the last link under Finance and Purchasing for

Employee Computer Assistancy Program (doc) and Application Form (xls)

Sony VAIO Offer

This offer is good for the school, faculty, staff, and students and has no minimum or maximum.

Sony has offered employees and students of higher education their business model notebooks for about $785, less with trade-in, and $400 worth of free accessories. (Core 2 Duo 2.26, 1GB, 120GB, 15.4in, DVD-RW, XP downgraded, 5hr battery life)

Trade-in Rebate:  A $450 trade-in rebate is available for any working Dell notebook or $300 for other brand notebooks.  So if you have a Dell to trade in, your final cost will be $335.  The deal gets even sweeter when they throw in $400 worth of free accessories.  You can choose between a docking station, BT mouse, and retractable AC Adapter OR an extra battery, carrying case, and retractable AC adapter. See a description of the free accessories here.  Sony Free Accessories 

CDW-G VAIO Trade-in Rebate  This offer has been extended until June 30, 2009.

To get the free accessories, go to http://www.sony.com/VAIOSMB