Does it appear that you are missing some of your files? Is
your desktop not quite the way you remembered it? Do you
receive an error when you log on that says “Unable to locate
your roaming profile” or when you log off that says “Unable
to update your roaming profile”?
If you receive any of the errors listed above, please contact the
Helpdesk at x3005 or helpdesk@jcu.edu and
a technician will be assigned to remedy this problem. Ignoring
the error message will cause bad things to happen, including some
of your documents being irretrievably lost.
Your roaming profile enables you to access your desktop from any
computer on campus. Your roaming profile will become
corrupt if you ignore these error messages. To prevent
this, organize your files in your C drive, your H drive or your
O drive. Keep only necessary items on your desktop.
Sharing Distribution List
in Outlook 2007
You can share one or several of your
contacts as an attachment in an e-mail message to another person.
This allows you to share information with other colleagues. You
can also share a Distribution list with another person as well.
This "How To" gives directions on how to share
a single or multiple contacts or distribution list(s) and how
save a contact once it was sent to you. It also gives steps on
how to share a distribution list.
Share one Contact or
Distribution List
Open a new Message in Outlook.
Address it as you would normally.
Enter the Subject and body text as you would normally.
Outlook 2007: On the Message ribbon, in
the Include group, click on Attach Item. Outlook 2003: From the Insert menu, choose
Item.
In the upper portion of the window, scroll to and choose
Contacts.
On the right side of the window, make sure that the option
in the Insert As section is Attachment.
In the lower window, scroll to the contact or distribution
list that you are sending.
Select the contact or distribution list.
Click OK. The contact
or distribution list now appears in the Attached line.
Send the message when ready.
Share Several Contacts
or Distribution Lists
Open a new Message in Outlook.
Address it as you would normally.
Enter the Subject and body text as you would normally.
Outlook 2007: On the Message ribbon, in
the Include group, click on Attach Item. Outlook 2003: From the Insert menu, choose
Item.
In the upper portion of the window, scroll to and choose
Contacts.
On the right side of the window, make sure that the option
in the Insert As section is Attachment.
In the lower window, scroll to the contact or distribution
list that you are sending.
Select that contact or distribution list.
CONTROL click and choose the 2nd contact you want to send.
Repeat as needed for additional contacts or distribution lists.
When done, click OK.
Send the message when ready.
Save a Contact or Distribution
List that was sent to you.
Open the message with the Contact or Distribution List as
an attachment.
Do NOT open the attachment.
Click and drag the attachment to the Contacts Folder.
As you click and drag, the cursor will turn into an arrow
with a plus sign (+).
After you drop the attachment onto the Contacts icon you
should be able to close the message
Open Contacts and see the contact or distribution list.
Upgrading VHS Tape Usage
With the current economic challenges, we are looking at new
and creative ways to save the university additional budget dollars. The
fast approaching obsolescence of VHS tapes presents us with such
an opportunity.
How long does Sony tell us we can expect a videocassette to
last? Since environmental conditions are the key to the tape's
chemical stability, the answer is based on storage conditions.
If one keeps tapes at a constant temperature of 59 degrees
and a relative humidity level of 40 to 60 percent, Sony predicts
all modern tape formulations will last 15 years without significant
degradation.
It is important to note the word "constant" when speaking
of the environmental conditions in which tapes are stored. Sony
recommends that there be virtually no fluctuation in temperature
or humidity to prevent expansion and contraction of the base
film. Since most of us don't have the luxury of such ideal temperature
and humidity-controlled environments at home or otherwise, the
15 year life expectancy figure is unrealistic for the average
consumer.
John Carroll University can save money by replacing VHS players
in the classrooms as they fail with DVD players. DVD is
less expensive, and not as prone to failure as VHS tapes, and
the life expectancy of a DVD is much longer.
The FTIC can help anyone at JCU convert VHS to DVD (assuming
copyright laws are adhered to). Although we are still maintaining
our existing VHS equipment, as time passes our budget dollars
will be better spent progressing into the use of DVD equipment
vs. continuing to maintain equipment that is being phased out
and where the media is so prone to failure.
We are recommending users of VHS tapes begin to make the transition
to DVDs now, which will allow careful planning and scheduling
of the conversion, rather than under pressure when fewer and
fewer VHS players will be available.
Jay Tarby is the director of the FTIC and can be reached at
x1703 or via e-mail at jtarby@jcu.edu. The
FTIC is now located in the Grasselli Library (behind the Computer
Commons area, Room 204).
Personal Purchases
Various suppliers have made a discount available
to JCU employees and students. If you are interested in
purchasing a Dell, Mac, IBM, or just to find great deals on computer
gear, check out this link on our web site:
If you are an employee, you may be interested in
the Employee Computer Purchase Assistance Program to ease the
initial financial burden. You can read about the program
and fill in the form by going to:
This offer is good for the school, faculty, staff, and students
and has no minimum or maximum.
Sony has offered employees and students of higher education
their business model notebooks for about $785, less with trade-in,
and $400 worth of free accessories. (Core 2 Duo 2.26, 1GB, 120GB,
15.4in, DVD-RW, XP downgraded, 5hr battery life)
Trade-in Rebate: A $450 trade-in rebate
is available for any working Dell notebook or $300 for other
brand notebooks. So if you have a Dell to trade in, your
final cost will be $335. The deal gets even sweeter when
they throw in $400 worth of free accessories. You can choose
between a docking station, BT mouse, and retractable AC Adapter
OR an extra battery, carrying case, and retractable AC adapter. See
a description of the free accessories here. Sony Free Accessories
