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Sharing Distribution List in Outlook 2007

You can share one or several of your contacts as an attachment in an e-mail message to another person. This allows you to share information with other colleagues. You can also share a Distribution list with another person as well.

This How To gives directions on how to share a single or multiple contacts or distribution list(s) and how save a contact once it was sent to you. It also gives steps on how to share a distribution list.


Share one Contact or Distribution List

  1. Open a new Message in Outlook.
  2. Address it as you would normally.
  3. Enter the Subject and body text as you would normally.
  4. Outlook 2007: On the Message ribbon, in the Include group, click on Attach Item.
    Outlook 2003: From the Insert menu, choose Item.
  5. In the upper portion of the window, scroll to and choose Contacts.
  6. On the right side of the window, make sure that the option in the Insert As section is Attachment.
  7. In the lower window, scroll to the contact or distribution list that you are sending.
  8. Select the contact or distribution list.
  9. Click OK.
    • The contact or distribution list now appears in the Attached line.
  10. Send the message when ready.

Share several Contacts or Distribution Lists

  1. Open a new Message in Outlook.
  2. Address it as you would normally.
  3. Enter the Subject and body text as you would normally.
  4. Outlook 2007: On the Message ribbon, in the Include group, click on Attach Item.
    Outlook 2003: From the Insert menu, choose Item.
  5. In the upper portion of the window, scroll to and choose Contacts.
  6. On the right side of the window, make sure that the option in the Insert As section is Attachment.
  7. In the lower window, scroll to the contact or distribution list that you are sending.
  8. Select that contact or distribution list.
  9. CONTROL click and choose the 2nd contact you want to send. Repeat as needed for additional contacts or distribution lists.
  10. When done, click OK.
  11. Send the message when ready.

Save a Contact or Distribution List that was sent to you.

  1. Open the message with the Contact or Distribution List as an attachment.
  2. Do NOT open the attachment.
  3. Click and drag the attachment to the Contacts Folder.
    • As you click and drag, the cursor will turn into an arrow with a plus sign (+).
  4. After you drop the attachment onto the Contacts icon you should be able to close the message
  5. Open Contacts and see the contact or distribution list.

 

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