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iPad File Management

Please note: this discussion does not include methods used to purchase media and books at the Apple Stores.

There are two main routes for transferring media and document files to and from the iPad:

1. Wireless connection to the Internet

Wireless Download to iPad

Wireless Upload from iPad

2. USB connection to a computer (using iTunes on the computer)

Wired File Transfer to iPad

Wired File Transfer from iPad


Wireless Download to iPad

A web page containing hyperlinks to files stored on a server is loaded into the Safari app. If the iPad has an app installed that handles a particular file type, Safari provides a button for "opening" the file in the associated app. When the open button is touched, the file downloads to the iPad and opens in the associated app. Then the file can be opened later, even when offline.

The exact sequence of steps that occurs during a download depends on the file type. Two examples are provided here:

Example 1 - Downloading .doc (Word) files directly to the iPad

1. Touch a hyperlink for a Word file on a web page

2. If Safari provides the dialog illustrated below - touch Open in New Tab

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3. The Word file will load into the Safari browser as illustrated below

4. Options for downloading to the iPad will depend on the apps installed. The illustration below is from an iPad that has Pages and GoodReader apps installed. Touch the Open in Pages button to download the Word file associated with Pages. If the Open in Pages button is not displayed, then touch the center of the iPad screen and it should display for a few seconds (assuming the Pages app is installed).

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5. If, for example, GoodReader and Pages apps are installed on the iPad, there will be two buttons for downloading the document: Open in Pages and Open in... ; to download and associate the file with an app other than Pages, use the Open in... button. If you wish to edit the downloaded file, you must "Open" it with Pages. The GoodReader app is a read-only app for documents in Word format.

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Example 2 - .epub (eBook) files downloaded to iBooks

1. Touch a .epub file hyperlink on a web page

2. If Safari provides the dialog illustrated below - touch Open in New Tab

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3. The dialog illustrated below should appear if iBooks is installed on the iPad - touch Open in "iBooks"

 

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4. eBook will now download and open in iBooks - a copy of the eBook is saved to the bookshelf of iBooks

 

 

 

 


Wireless Upload from iPad

Some apps provide an email function to export files from the iPad. The examples here provide instructions for exporting from three apps.

Example 1 - Pages

1. Open Pages

2. Open the document you wish to e-mail

3. Touch the tools button

4. In the Tools menu, touch Share and Print

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5. In the Share and Print menu touch Email Document

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6. Select the desired export file format

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7. Enter the email address, then touch the Send button

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Example 2 - Photos

1. Open the Photo Library in Photos

2. Touch the export button (red arrow in illustration below)

 

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3. Select the photos (up to 5) to be emailed by touching them (selected photos have a check mark).

4. Touch the Email button

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Example 3 - iBooks

Unfortunately, iBooks does not provide a function for emailing eBooks. However, iBooks can be used to email notes added to an eBook.

1. Open a book in iBooks that contains notes

2. Touch the Table of Contents button (red arrow in illustration below)

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3. Touch the export icon (red arrow in illustration below)

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4. Touch Email

 

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5. Enter the email address, then touch the Send button

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Wired File Transfer to iPad

Files can be copied to the iPad using a wired connection to a computer via the USB port. The file transfers are done using iTunes on the computer.

The method used to transfer files depends on the file type and the app used with the file on the iPad. There are basically two methods of file transfer: 1) via File Sharing 2) via the iTunes Library. Method 1 is used for music, video and eBook files to be used respectively with iPod, Video and iBooks apps. Method 2 (File Sharing) is used for other files types with apps that have File Sharing functions, such as Pages, Keynote and GooodReader.

Method 1 - via File Sharing - Word & Pages example

1. Copy the Word file to the computer hard drive (files available on a server can be accessed using a web browser, right click on a hyperlink, select Save Target As or similar, depending on the browser - for Apple computers, just click the link to download).

2. Open iTunes

3. Connect the iPad to the computer

4. When the iPad appears in the left pane of iTunes, under "DEVICES", click on it to select. Then select Apps at the top of the right pane. Scroll down the right panel and select the Pages app. Then click the Add button.

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5. Select the Word file to be downloaded to the iPad

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6. The selected file should now appear in iTunes under Pages Documents

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7. Open Pages on the iPad and in Documents view, touch the plus icon at the upper left.

8. Touch the iTunes button under Copy from:

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9. Select the document to be copied to the iPad

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10. If there is any document formatting that is not supported in Pages, you will be warned as in the example below.

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Method 2 - via iTunes Library - iBooks example

1. Copy the eBook files to the computer hard drive (files available on a server can be accessed using a web browser, right click on a hyperlink, select Save Target As or similar, depending on the browser - for Apple computers, just click the link to download).

2. Open iTunes

3. Connect the iPad to the computer

4. When the iPad appears in the left pane of iTunes, under "DEVICES", click on it to select. Then select image at the top of the right pane. For automatic syncing of EPUB and PDF files from the iTunes library to the iPad, make sure a check mark is applied to "Sync Books." For manual management of files on the iPad, "Sync Books" should not be check marked (as illustrated below).

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5. Add EPUB and PDF files to the iTunes library as follows (Note: if "Books" does not appear under the LIBRARY heading in the left pane of iTunes, follow this menu path: Edit> Preferences and select the General tab. Then under Sources, make sure there is a check mark for "Books."):

A. Follow this iTunes menu path: File> Add File to Library

B. Navigate to the files to add

C. Select the files to add

6. For manual management of book files, follow this procedure to copy EPUB and PDF files to the iPad:

A. Select "Books" under the LIBRARY heading in the left pane as illustrated below.

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B. Drag and drop the file(s) to the iPad as illustrated below

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Wired File Transfer from iPad

Files can be copied from the iPad using a wired connection to a computer via the USB port. The file transfers are done using iTunes on the computer. Unfortunately, the types of files that can be copied from the iPad are restricted. For example, there is a method of copying eBook files purchased from the Apple Bookstore. However, you cannot copy eBooks downloaded to the iPad from other sources. Files stored on the iPad that are associated with apps that do File Sharing, like Pages, Keynote and GoodReader, can be copied from the iPad to the computer using a wired connection. Two examples are provided below.

Exporting a document from GoodReader to the computer

1. Start iTunes on the computer and connect the iPad to the computer

2. In iTunes, select the iPad by clicking on it in the left panel. Then click on Apps at the top of the right panel. Scroll down the right panel and select the GoodReader app. Now iTunes will display the GoodReader-associated files that are stored on the iPad. To copy a file to the computer, click on the file to select. Then click on the Save To.. button.

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3. Navigate to the folder where you want to save the file (folder named IC299C in illustrated example below). Then click on the Select Folder button. File will now copy to the folder.

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4. You should now find the exported file in the folder you specified.

 

Exporting a document from Pages to the computer

1. Start iTunes on the computer and connect the iPad to the computer

2. Open the document you wish to export in Pages.

3. Touch the Tools icon

4. Select Share and Print in the Tools menu

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5. Select Send to iTunes in the Share and Print menu

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6. Select a file format for the exported document

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7. In iTunes, select the iPad by clicking on it in the left panel. Then click on Apps at the top of the right panel. Scroll down the right panel and select the Pages app. Now iTunes will display the Pages files that are stored in iTunes. To save the recently exported presentation (Blank 3.doc in the illustrated example below), click on the file to select. Then click on the Save To.. button.

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8. Navigate to the folder where you want to save the file (folder named IC299C in illustrated example below). Then click on the Select Folder button. File will now copy to the folder.

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9. You should now find the exported file in the folder you specified.

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