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REGISTRATION GENERAL INFORMATION
GENERAL GUIDELINES
- Students register for courses via an on-line electronic system, using Banner. Banner Web registration will be available 24 hours a day, 7 days a week.
- In-person registration will take place in the Student Service Center (room 037 on the lower level of the Administration Building) during normal business hours. Changes in registration (e.g., adding/dropping a course, withdrawing from a course) are also processed by the office located in the Student Service Center.
- For freshman and transfer students, registration is carried out as part of the orientation program. For students currently attending John Carroll, early registration for the following semester begins approximately six weeks prior to the close of the fall and spring semesters.
- Students may not register late (i.e., once the term has started) without permission from the appropriate dean, and then only for serious reasons. Students will not be given permission to register or enter classes one calendar week from the formal beginning of the semester.
- Changes in enrollment or registration after initial registration for classes will be permitted only through the formal procedure prescribed by the Office of the Registrar. This applies to courses added, dropped or changed. No courses may be added after the first week of class.
- Withdrawal from a course or change from credit to audit status may be made up to a date specified each semester by the college or school concerned.
- Change of registration status will not be permitted during the last two weeks of class. Freshmen (those with fewer than 25 hours) must have the approval of their academic advisor.
PASS/FAIL OPTION
Students who have obtained sophomore status are permitted to take up to six courses on the Pass/Fail basis with the following restrictions:
- The student may not register for more than one such P/F course per semester and may not use the P/F option for any course counted toward university core requirements or in a major sequence, optional minor, or concentration. Business majors may not use the P/F option for any of the business core courses.
- Students wishing to take courses on the P/F basis must have an academic petition approved by the appropriate dean.
- Students selecting the P/F option or change from the P/F option to regular grading registration should so indicate at the time of final registration or no later than the end of the second week of class. Any change in registration must be made formally at the Student Service Center, once an academic petition has been approved by the appropriate dean. Students selecting the P/F option must earn a grade of C or higher to be eligible for the Pass grade. Courses completed with the Pass grade (designated "CR" for credit) will not be included in the computation of the overall average. However, students who are registered for a course on the P/F basis but earn any grade below C will receive that grade and it will be included in the computation of the overall average. Students planning to enter graduate or professional schools are reminded that in many schools their admission may be jeopardized by a substantial amount of P/F course work.
PRIORITY REGISTRATION
In-person priority registration will take place in the STUDENT SERVICE CENTER. Dates and times for registration are assigned according to the number of semester hours completed at John Carroll University plus transfer credit. Courses in progress this semester are not counted. Where students have zero hours completed, priority for registration is randomly assigned.
The Registrar's Office would like your registration to proceed as smoothly as possible. In order to accomplish this, you are reminded that:
- more than a nominal balance on your student account will prevent your registration; please resolve any financial problems with the Business Office BEFORE you attempt to register.
- urging your Academic Advisor to include several alternate courses on your APR will alleviate potential problems that may occur as courses begin to close.
- having all of the information requested on the APR form filled in will expedite your registration.
- making certain that all section numbers are clearly written on the APR form.
- Picture I.D.'s are required. (If you are registering in person, you will need to present a validated JCU I.D. card or a driver's license.)
CROSS REGISTRATION
Full-time students may register for one course per semester at any of the thirteen participating colleges and universities in the Northeast Ohio Council on Higher Education Cross Registration Program. This is an enrichment program, and courses eligible for cross registration are those normally not available at the home institution. Certain restrictions apply and approval must be granted by the Assistant Dean of the College of Arts & Sciences for Academic Advising, or the Assistant Dean of the appropriate college, and the Registrars at the home and host institutions. See your academic advisor for details.
Participating Colleges and Universities are:
- Baldwin-Wallace College
- Case Western Reserve University
- Cleveland Institute of Art
- Cleveland Institute of Music
- Cleveland State University
- Cuyahoga Community College
- Hiram College
- Lake Erie College
- Lakeland Community College
- Lorain County Community College
- Myers University
- Notre Dame College of Ohio
- Ursuline College
CHANGES IN REGISTRATION
Auditing
Students who audit a course do not receive credit toward graduation or a grade for the course, but the fact that they audited the course is recorded on the transcript. Such students must register for the course as "Audit" after obtaining permission from the appropriate dean and pay the same tuition as those who take the course for credit. Audit students are required to attend regularly; failure to do so can result in a grade of AW.
Change of registration from credit to audit status must be carried out through the Office of the Registrar during the first two weeks of the semester. Freshmen (those with fewer than 25 hours) must have the approval of their academic advisor and the Associate or Assistant Dean. Graduate students must obtain written permission from the Dean of the Graduate School.
Prerequisites
- All course prerequisites, as indicated in the schedule of classes booklet and current John Carroll University Undergraduate and Graduate Bulletins, must be satisfied.
- Any student who has been given permission to have a specific prerequisite waived must present a "WAIVER OF PREREQUISITE" form at registration.
- This form may be acquired in the dean's office for Boler School of Business courses. For College of Arts & Sciences courses, students may obtain the form from the departmental chairperson or the course instructor.
WITHDRAWAL REGULATIONS
Non-Attendance Does Not Constitute An Official Withdrawal.
Undergraduate Students
- Withdrawal procedure is as formal as registration procedure.
- Students are considered in attendance until they have completed all prescribed withdrawal procedures. Freshmen who wish to withdraw at any time, including the first week, must first discuss this action with their advisor, or the Assistant Dean of the College of Arts and Sciences for Academic Advising.
- After course change week (the first week of class) ends, students must carry out proper withdrawal procedures personally in the Student Service Center. Before course change week ends, students may withdraw from classes using Banner. Withdrawals during the first week of class leave no indication of the course on the student's transcript. For withdrawals between the 2nd and 12th week of the regular semester, a W appears on the transcript; this is the time of "withdrawal without prejudice."
- No withdrawals are permitted after the 12th week. Students withdrawing at any time without following proper procedures automatically receive a WF, which is considered a failing grade and is computed in the cumulative average.
- Final dates for the above periods are indicated in the academic calendar.
Graduate Students
- Withdrawal from a course or from the university involves a procedure as formal as that of registration. After course change week (the first week of class) ends, students must carry out proper withdrawal procedures personally in the Student Service Center. Before course change week ends, students may withdraw from classes using Banner.
- Notice to the instructor or continued absence from class does not constitute a withdrawal, and the only result from such action will be the assignment of the grade WF.
- To safeguard his/her academic record, therefore, as well as to secure any refund, the student must follow the proper withdrawal procedures in the Student Service Center.
REFUNDS
Fall & Spring Semesters
The following percentages of the charge for tuition will be refunded or credited against a balance due:
- Within course change week - 100%
- Within the second week of class - 67%
- Within the third week of class - 33%
These withdrawal allowances are granted only after the student has formally withdrawn. For those students who completely withdraw from the university and are recipients of Federal Title IV funds, the Refund and Repayment Policy is located at: http://www.jcu.edu/finaid/titleivrefund.html.
Summer Sessions
The following percentages of the charge for tuition will be refunded or credited against a balance due:
- Withdrawal on or before day of second scheduled meeting of class - 100%
- Withdrawal on days of third through the fifth scheduled meeting of class - 50%
- Withdrawal after the fifth meeting of class - 0%
These withdrawal allowances are granted only after the student has formally withdrawn.
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