Registration
Services
Office of the Registrar
The Office of the Registrar is responsible for the maintenance and preservation
of all university academic records.
Registration: Students register for courses
by using an on line electronic system. Changes in registration (e.g.,
adding/dropping a course, withdrawing from a course) are also processed
by the office. For further information about registration, see page105
of this Bulletin.
Transcripts: Students who wish transcripts
of records in order to transfer to other schools or for other purposes
should apply in person or by signed letter to the Office of the Registrar
at least two weeks in advance of need. To protect students and alumni,
no telephone requests for transcripts will be honored. Transcripts are
issued only at the request of the student, and official transcripts
are sent directly to the college or university to which transfer is
desired. A fee of $3 is required for each transcript. Transcripts are
released only when all outstanding balances have been paid.
Access to grades: Each student may have
access, on a read-only basis, to his/her own academic record. To use
this service the student must acquire a Banner ID and PIN, available
from the Office of the Registrar, and then view the record on the web
from the Banner website.
The Family Educational Rights and
Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA)
affords students certain rights with respect to their education records.
These rights include:
-
The right to inspect and review the student's educational
records within 45 days of the day the university receives a request
for access.
Students should submit to the registrar, dean, chair of the academic
department, or other appropriate official written requests that identify
the record(s) they wish to inspect. The university official will make
arrangements for access and notify the student of the time and place
where the records may be inspected. If the records are not maintained
by the university official to whom the request was submitted, that
person will advise the student of the correct official to whom the
request should be addressed.
-
The right to request the amendment of the student's
education records that the student believes are inaccurate or misleading.
Students should write the university official responsible for the
record, clearly identify the part of the record they want changed,
and specify why it is inaccurate or misleading. If the university
decides not to amend the record as requested, it will notify the student
of the decision and advise the student of his or her right to a hearing
regarding the request for amendment.
Student requests for formal hearings must be made in writing to the
Academic Vice President who, within a reasonable time of receiving
such requests, will inform students of the date, place, and time of
the hearing. The Academic Vice President, the Vice President for Student
Affairs, the Dean of the Graduate School, and the academic dean of
the student's college or school will constitute the hearing panels
for challenges to the content of education records.
-
The right to consent to disclosures of personally
identifiable information contained in the student's education records,
except to the extent that FERPA authorizes disclosure without consent.
One exception that permits disclosure without consent is disclosure
to school officials with legitimate educational interests. A school
official is a person employed by the university in an administrative,
supervisory, academic or research, or support staff position (including
law enforcement unit personnel and health staff); a person or company
with whom the university has contracted (such as an attorney, auditor,
or collection agent); a person serving on the Board of Directors;
or a student serving on an official committee, such as a disciplinary
or grievance committee, or assisting another school official in performing
his or her tasks. A school official has a legitimate educational interest
if the official needs to review an education record in order to fulfill
his or her professional responsibility.
Upon request, the university discloses education records without consent
to officials of another school in which a student seeks or intends
to enroll.
-
The right to file a complaint with the U.S. Department
of Education concerning alleged failures by John Carroll University
to comply with the requirements of FERPA.
Students may file complaints with The Family Compliance Office, U.S.
Department of Education, 600 Independence Ave., S.W., Washington,
D.C. 20202 4605.
-
The right to withhold directory information. The university
has designated the following as directory information: student name,
address (including e-mail address), telephone number, date and place
of birth, major field of study, class year and enrollment status,
dates of attendance, degrees and awards received, the most recent
previous educational institution attended, participation in officially
recognized activities and sports, and weights and heights of members
of athletic teams.
Students may refuse to allow the university to designate the above
information about them as directory information by notifying the registrar
in writing within two weeks after the first day of class for the fall
semester. Students must submit an annual written notification of refusal
to allow the designation of directory information.
|
