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Academic Policies
& Procedures
Department & Course Codes
Department Chairs
Liberal Education at
John Carroll Univ.


Academic Policies & Procedures

Enrollment and Course Load

All full-time freshmen are required to take part in the New Student Orientation program.  There are a number of orientation sessions during the summer and a final session just before the beginning of the fall semester.  Full-time transfer students are also required to take part in a one-day orientation program; usually one session is held in June, one just before the beginning of the fall semester, and one in January for all new students entering the University for the spring semester.  Part-time students are invited to take part in a special session for new part-time students held before each semester begins.  During the orientation sessions new students are introduced to the University; meet John Carroll students, faculty, and administrators; take part in appropriate placement testing; receive academic advisement; and register for courses in the upcoming semester.  Information on the New Student Orientation program is mailed to students in sufficient time to enable them to choose an appropriate session.  Full-time freshmen and transfer students are not permitted to register for courses prior to the orientation sessions.

Academic Advisors
All students have, from the beginning of freshman year, an assigned faculty advisor whom they should consult regularly about curriculum planning, course registration, and other academic decisions.  Freshmen and sophomores should meet at least twice a semester with their faculty advisor to discuss academic planning and scheduling.  Near the end of the sophomore year, most students declare a major program and are then reassigned to a faculty advisor representing their major field of study.  The Academic Advising Office coordinates advisor assignments for freshmen and sophomores as well as declaration procedures.

Although students are encouraged to make full use of the help that can be provided by academic advisors, they are expected to read and understand this Bulletin and to accept ultimate responsibility for the decisions they make.  In no case will a degree requirement be waived or an exception granted because students plead ignorance of regulations or assert that they were not informed of them by the advisor or other authority.

Registration is carried out as part of the orientation program for freshmen and transfer students.  For students currently attending John Carroll, early registration for the following semester begins approximately six weeks prior to the close of the fall and spring semesters.

Students may not register late (i.e., once the term has started) without permission from the appropriate academic dean, and then only for serious reasons.

Registration Changes.  Changes in enrollment or registration after initial registration for classes will be permitted only through the formal procedure prescribed by the Registrar’s Office.  This applies to courses added, dropped, or changed.  No courses may be added after the first week of class.

Withdrawal from a course or change from credit to audit status may be made up to a date specified each semester by the college or school concerned.  Change of registration status will not be permitted during the last two weeks of class.  Freshmen should note the special provisions under “Withdrawal Regulations” (see pages 111-112).

Student Course Loads
The normal course load for full-time students is 15 to 18 hours per week, but will vary with students’ curriculum and scholarship record.  Additional tuition is charged for a course load of more than 18 hours.  Permission to carry excess hours (more than 18) requires, among other considerations, at least a 3.0 average in the previous semester, and permission of the academic dean.  The minimum course load for full-time students is 12 hours.
Students on academic probation are required to take a reduced schedule (normally 12 semester hours in full-time programs) while their probation lasts.  Students who are employed are expected to take proportionally lighter schedules in order to safeguard their health and academic progress.  Students are responsible to the appropriate dean for judging the prudent ratio between credit-hour load, co-curricular activities, and outside employment in order to allow sufficient time for academic preparation.  Academic responsibilities are expected to have first priority.

Certain programs requiring more than 128 semester hours (e.g., some programs in education or science) cannot be fulfilled in the usual eight semesters of full-time attendance.  In entering these programs, students must plan to fulfill at least some of the added course requirements by attending summer sessions if they plan to graduate in four years. 

The unit of instruction is one hour a week for one 15-week semester, or its equivalent.  This unit is called a credit hour and is the measure of University work.  Academic credit is given only in accordance with the course descriptions as published in this Bulletin.

Pass/Fail Option
Students who have obtained sophomore status are permitted to take up to six courses on the Pass/Fail basis with the following restrictions:
Students may not register for more than one such P/F course per semester and may not use the P/F option for any course counted toward University Core requirements or in a major sequence, optional minor, or concentration.  Business majors may not use the P/F option for any of the business core courses.  Students wishing to take courses on a P/F basis should discuss this action with their advisor and then obtain approval from the appropriate academic dean.

Students wishing to take the P/F option or change from the P/F option to regular grading registration should so indicate at the time of final registration or no later than the end of the second week of class.  Any change in registration must be made formally at the Student Service Center, once an academic petition has been approved by the academic dean.

Students selecting the P/F option must earn a grade of C or higher to be eligible for the Pass grade.  Courses completed with the Pass grade (designated “CR” for Credit) will not be included in the computation of the overall average.  However, students who are registered for a course on the Pass/Fail basis but earn a grade of C- or lower will receive that grade, and it will be included in the computation of the overall average.
Students planning to enter graduate or professional schools are reminded that their admission may be jeopardized by a substantial amount of P/F course work.


John Carroll University, University Heights, OH 44118  |  (216) 397-4294  | (888) 335-6800 (toll-free)   |  (216) 397-4981 (fax)