Student Conduct & Community Standards

Academic honesty, expected of every student, is essential to the process of education and to upholding high ethical standards. Cheating–including plagiarism; inappropriate use of technology, including use of artificial intelligence (AI) when prohibited; or any other kind of unethical or dishonest behavior–may subject the student to severe academic penalties, including dismissal.

Instructors are responsible for including an Academic Honesty statement in their syllabi which aligns with the content and delivery method of each course. This statement should include an outline of acceptable uses of AI by students. Students are responsible for understanding and abiding by acceptable use guidelines for each of their courses. 

All work submitted for evaluation in a course, including tests, term papers, and computer programs, must represent the work of the student as generated within the guidelines of the respective courses’ academic honesty syllabus policy.  Material taken from the work of others must be acknowledged. Materials submitted to fulfill requirements in one course may not be submitted in another course without prior approval of the instructor(s) of each course (both past and present). If the past course instructor is no longer teaching at John Carroll, the permission of the course’s department chair must be sought.

Concerns about the propriety of obtaining outside assistance, including the use of AI in assignment creation and completion, as well as how and when to acknowledge sources should be addressed to the instructor of the course before the work commences and as necessary as the work proceeds.

Instructors should indicate specific penalties for academic dishonesty in their course syllabi. Penalties, appropriate to the severity of the infraction, may include resubmission of the same or a modified assignment, reduced or zero credit for the assignment, or failure in the course. If a student withdraws from a course after academic dishonesty has taken place a course grade of F instead of W may be assigned at the faculty member’s discretion. In egregious cases and/or cases of repeated dishonesty, additional penalties may be determined by the associate dean of the appropriate college, such as suspension or dismissal from the University. In a case of dismissal, Academic Dismissal will be noted on the transcript.

A written report of the incident by the instructor or department chair will be sent to the dean of the college, who will keep a written record of the complaint when it is filed, and will forward a copy of the complaint to the appropriate associate dean’s office at the time. The associate dean will place a copy of this record in the student’s file and provide the student with a copy. A written record of the complaint is kept for cases of repeat violations. The associate dean will review the case and determine if, in light of other information and records, further disciplinary action is warranted.

Appealing a Charge of Academic Dishonesty

The student has the right to appeal the accusation of academic dishonesty if the student believes it to be in error. Any appeal of a charge of academic dishonesty by a student is to be made first to the instructor. Grounds for appeals may include:

• Continuing ambiguity in the events surrounding the appraisal of Dishonesty

• Alternative interpretations of syllabus policy

• Delivery of a sanction inconsistent with the syllabus’ policy

The Policy and Procedure for Appeal of a Charge of Academic Dishonesty will be followed if a student wishes to contest a faculty member’s determination of academic dishonesty, as illustrated in the undergraduate and graduate policies.

The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. These rights include:

1. The right to inspect and review the student’s education records within 45 days after the day the University receives a request for access. A student should submit to the registrar, dean, chair of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that person will advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the University to amend a record, should write to the University official responsible for the record, clearly identify the part of the record the students wants changed, and specify why it should be changed. If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. A student’s request for a formal hearing must be made in writing to the academic vice president who, within a reasonable time of receiving such a request, will inform the student of the date, place and time of the hearing. The academic vice president, the vice president for student affairs, the associate deans for Graduate Programs, and the academic dean of the student’s college or school will constitute the hearing panels for challenges to the content of education records. Upon denial and subsequent appeal, if the University still decides not to amend the record, the student has the right to place a statement with the record setting forth their view about the contested information.
3. The right to provide written consent before the University discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. The University discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official typically includes a person employed by the University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of directors; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of the University who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing their tasks. A school official typically has a legitimate educational interest if the official needs to review an education record in order to fulfill their professional responsibilities for the University. Upon request, the University also discloses education records without consent to officials of another school in which a student seeks or intends to enroll. The University may disclose student information to a student’s parent during health and safety emergencies, or when that student is a financial dependent of the parent, or when the student is under age 21 and has violated Federal, State or local law, or any rule or policy of the University – governing the use or possession of alcohol or a controlled substance.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave. S.W., Washington D.C. 20202
5. A student has the right to withhold directory information. The University has designated the following as directory information: student name, address (including e-mail address), telephone number, date and place of birth, photograph, major field of study, class year and enrollment status, dates of attendance, degrees and awards received, the most recent previous educational institution attended, participation in officially recognized activities and sports, and weights and heights of members of athletic teams. A student may refuse to allow the University to designate the above information about them as directory information by notifying the registrar in writing within two weeks after the first day of class for the fall semester. Students must submit an annual written notification of refusal to allow the designation of directory information.
6. The right to annual notification. The University must notify students annually of their rights under FERPA. The actual means of notification is left to the discretion of the University.

I. Policy Statement

In furtherance of its non-discrimination policies, it is the policy of John Carroll University (“John Carroll”) to comply fully with state and federal laws, including the Americans with Disabilities Act, As Amended (the “ADAAA”) and Section 504 of the Rehabilitation Act of 1973 (“Section 504”), and to establish a procedure to ensure that grievances are fairly heard and resolved. Grievances arising under this Policy include allegations concerning accessibility, discriminatory treatment, harassment, retaliation, and other allegations of disability-related violations.

II. Purpose

The purpose of this Policy is to establish a grievance procedure that provides grievants with a fair and effective mechanism for resolving disability-related disputes.

III. Applicability

This Policy applies to complaints by persons alleging discrimination carried out by John Carroll faculty, staff, employees, students and third parties contracted on behalf of the University.

IV. Notice

John Carroll students, faculty, administration and staff shall receive notice of this Policy through a posting on the John Carroll Office of Student Accessibility Services website located at:  https://jcu.edu/sites/default/files/2020-04/Disability-Related_Grievance_Policy_Interim-web.pdf  and publication in the Student Bulletins.

V. Policy Elaboration

John Carroll strongly urges that ―when appropriate ― parties resolve disputes through informal and direct contact between the affected individuals and the office of Student Accessibility Services (“SAS ”). However, there may be instances when informal efforts are ineffective or otherwise not appropriate. Persons are not required to engage in an informal resolution process, and persons who are engaged in informal resolution efforts may, at any time, elect to engage the formal grievance process.

Two official means of communication exist from the University to full-time and part-time undergraduate and graduate students:

• For all students, each student’s University issued e-mail account.
• Resident students may also pick up mail in St. Ignatius Hall. Current mailing addresses are utilized for non-resident students.

Students are expected to check their JCU email accounts on a daily basis. While students may maintain any number of email accounts with other services, every student is required to maintain an active JCU email account and use it for electronic communication related to University business. This requirement provides reasonable assurance that the sender or recipient of electronic messages matches one's true identity.

The primary educational focus of the University is to create a safe and comfortable environment that fosters learning. Therefore, the University is committed to establishing a comprehensive program to prevent high-risk drinking behaviors as well as prevent the unlawful use, possession or distribution of alcoholic beverages. The University will work to provide an environment that supports those who choose not to drink as well as those of legal age who choose to consume alcohol responsibly.

The University expects students to recognize their personal responsibility in contributing to this learning and living environment by considering the impact of their decisions on themselves as well as the community regarding the use of alcohol. Behavior that infringes on the physical or emotional well-being of oneself or others and/or their pursuit of scholarship is unacceptable.

Students Under the Age of 21

The University prohibits possession or consumption of alcohol by individuals under the age of 21. Further, no underage individual may be in the presence of others possessing or consuming alcohol, regardless of whether the individual consuming or possessing alcohol is of legal age.

Students Over the Age of 21

The University permits individuals over the age of 21 to possess and consume alcohol. However, the University prohibits individuals over the age of 21 from being intoxicated or from engaging in other disruptive or disorderly behavior. This includes drinking or having open containers in public areas on University premises, (unless specifically authorized in designated areas for special events), or in University-owned vehicles.

The University also prohibits students over the age of 21 from bringing alcohol into the presence of students under 21, subject to the roommate exception outlined below.

The sale, manufacture or purchase of any alcoholic beverage on University premises is prohibited.

Fake ID's

Possession of a false identification (i.e. Fake ID's) is a violation of the Alcoholic Beverage Policy.

Roommate Exception to “In the Presence of Alcohol” Rule

Individuals over 21 who have an underage roommate(s) may consume alcohol in their rooms in the presence of their underage roommate(s), provided there are no guests present and the door is shut.

Other Student Responsibilities regarding Alcohol

Students are responsible for the activity that occurs in their residence whether on or off campus. Therefore, students providing their residence as a place for those under 21 to consume alcoholic beverages, either intentionally or recklessly (leaving residence unsecured, not monitoring guests), is not permitted.

Student safety and responsible drinking are the University’s main priorities with regard to the legal consumption of alcohol. Therefore, students of legal drinking age are expected to set a positive example to all minors by discouraging alcohol-related behavior that is abusive to oneself or to others. Additionally, expectations for students who reside in University assigned housing include:

1. For students 21 years and older, recurring patterns of irresponsible behavior could result in revoking the privilege to consume alcoholic beverages in the residence by the Office of Residence Life pending further disciplinary action.
2. Displays or collections of empty alcohol containers, such as bottles or boxes, are not permitted for those under 21. Displays or collections by those 21 or over need to be clean and free from debris.
3. Devices used for the rapid consumption of alcoholic beverages, such as funnels or bongs are prohibited.
4. Shot glasses may be possessed by individuals under the age of 21, but only for souvenir or decorative purposes. If any residue of liquid is present inside a shot glass and the owner is under 21, this policy is violated and the shot glass could be confiscated. For individuals under the age of 21, flasks are not permitted under any circumstances.
5. Drinking games, including beer pong and water pong, are prohibited. A drinking game is any game that encourages/forces a player to drink based on something that happens in the game (for example, if a player makes a cup, draws/plays a certain card, or rolls a certain combination of dice, etc., the player drinks).
6. The presence of keg beer or alcohol from other common sources is not permitted.

For students 21 years and older, recurring patterns of irresponsible behavior could result in revoking the privilege to consume alcoholic beverages in the residence halls by the Office of Residence Life pending further disciplinary action.

Members of the University community are expected to be aware of and obey federal, state, and municipal laws or ordinances regulating the use, possession, sale or manufacture of alcoholic beverages. When the University is notified of students being cited for violations of law or ordinances by municipal, state, or federal authorities, those students may also face University conduct proceedings.

The University reserves the right to take disciplinary action against any student for off-campus behavior that violates this policy. This includes study abroad, immersion experiences, community service sites, and internship experiences.

If a student is found responsible for violation(s) of this policy, action will be taken to repair harm.  Administrative actions may be taken to prevent further harm and to keep the University community safe. A list of possible outcomes can be found here: https://jcu.edu/about-us/administrative-offices/dean-of-students/student-conduct-community-standards/disciplinary-actions.

University Social Events with Alcohol

1. The Manager of Student Life Programs or designee must approve events involving alcohol where students are present and provisions for security must be coordinated with the Manager of Student Life Programs or other university staff member who serves as the primary contact for the event (e.g. Assistant Director of Student Engagement).
2. All alcohol must be purchased, sold, and handled by JCU Dining Services for events held in areas where JCU Dining Services holds the contract rights. Persons sponsoring activities with alcohol held in other areas of campus must obtain the appropriate permits. Alcoholic beverages are not to be sold at any event held in a University facility not covered by a state liquor license.
3. Students will be required to provide valid state identification or passport for age verification for the ability to purchase or consume alcohol at an event.
4. For events with alcohol where students are present, wristbands with breakaway tabs must be procured from the Office of Student Engagement to be worn by attendees to indicate event participants who are 21 years of age and older (with an age verification process). The number of tabs on the bracelet indicate how many drinks may be consumed by a student attendee at the event, with the guideline of one drink per hour with a maximum of three drinks, even if the event were to last longer than three hours.
5. At all events where alcohol is served, non-alcoholic beverages must be provided by the sponsor in adequate proportion to the alcoholic beverages on hand. The sponsor also must provide food.
6. No one should be coerced to drink or overindulge. A social event that encourages drunkenness as a theme, or the advertisement of such an event, will not be permitted.
7. Advertising or promoting alcohol as a primary attraction of an event is prohibited as is the marketing of alcohol to students by beverage manufacturers, distributors, clubs, or organizations.
8. Alcohol cannot be served to intoxicated persons.
9. Where controlled sampling of alcohol as part of a university event is allowed by law and University policy, it must be limited as to time and quantity.
10. For off-campus activities with alcohol, a third party vendor is required.

Guidelines for the Promotion of Events Where Alcohol will be Served

1. On-campus marketing and publicity cannot promote the violation of any University policies.
2. Marketing materials cannot encourage any form of alcohol abuse nor make reference to the amount of alcoholic beverages available at the event.
3. Alcoholic beverages cannot be provided as awards to individual students, campus groups, campus organizations or teams.
4. Sampling of alcohol cannot be used to promote events.
5. The consumption of alcohol must not be the sole purpose of any promotional activity.
6. Display or availability of promotional materials must follow the posting policy developed by the Office of Student Engagement (click here for policy).
7. The Office of Student Engagement must approve marketing materials for an event that has alcohol available.

Illegal Drugs

The University prohibits the illegal use, possession, sale, distribution, manufacture, and/or growth of illegal, synthetic, or counterfeit drugs on University premises (includes property operated off the main campus), at any University sponsored event or program (including study abroad, immersion experiences, community service sites, and internship experiences) regardless of where it takes place. Association with (including the presence at) gatherings involving such use, possession, sale, distribution, manufacture or growth is also prohibited. Possession or use of equipment, products, or materials, that are used or are reasonably anticipated to be used in the manufacture, growth, distribution, sale, or use of illegal, synthetic, or counterfeit drugs or in the misuse, sale or distribution of prescription drugs is prohibited. Examples of equipment, products, and materials include but are not limited to bongs (purchased or homemade), pipes, rolling papers, vaporizers, scales, and grinders.

Prescription Drugs

The misuse of prescription and over the counter drugs is not permitted. This includes sharing a prescription with unauthorized persons, selling and or buying a whole or partial prescription to unauthorized persons, intentionally combining a prescription with other substances, possessing/using a prescription drug not prescribed to you, and intentionally exceeding the prescribed dosage of a drug. In addition, storing prescription drugs in an unlabeled or incorrectly labeled container is considered a violation of this policy.

Students found responsible through the conduct process for the sale, distribution, manufacture, and/or growth of illegal, synthetic, and/or counterfeit drugs should expect to be suspended or dismissed from the university. This also applies to students found responsible for the sale and/or distribution of prescription drugs.

Federal & State Law

Members of the University community are expected to be aware of and obey federal, state, and municipal laws or ordinances regulating the use, possession, sale, distribution, manufacture, and/or growth of illegal, synthetic, or counterfeit drugs. When the University is notified of students being cited for violations of law or ordinances by municipal, state, or federal authorities, those students will also face University conduct proceedings. The University reserves the right to take disciplinary action against any student for off-campus behavior that violates this policy.

Students should be aware of the penalties for drug violations. Students who are criminally convicted of drug offenses may lose federal or state financial aid. Students who lose aid due to drug violations can contact the Student Enrollment and Financial Aid Office at (216) 397-4248 to be provided with written notice describing the ways in which the student can regain eligibility.

Medical and Recreational Marijuana

John Carroll University is subject to the federal Drug Free Schools and Communities Act Amendments, a federal law which mandates campus communities be free of controlled substances, including marijuana. Federal law prohibits the use of medical and recreational marijuana at any age and in any form, including but not limited to smoking, tinctures, topicals, edibles and oils.

Federal law remains in place despite Ohio state law, which permits medical and recreational marijuana in circumstances outlined in Ohio’s laws.  Because of the University’s obligations to comply with the Drug Free Schools and Communities Act as a recipient of federal funds, John Carroll University must observe and comply with federal law that requires the University to prohibit any use of marijuana, even if permitted by state laws on use of medical or recreational marijuana. Therefore, the use, possession, manufacture, cultivation, dissemination or being under the influence of medical or recreational marijuana on University property or at University-related activities or events is prohibited. Utilizing recreational marijuana under the age of 21 years old off campus also is prohibited. Possessing or distributing drug paraphernalia is also prohibited whether or not the medical or recreational marijuana or paraphernalia was used on-campus.

Inspired by our institution’s Jesuit identity, the Office of Residence Life at John Carroll University creates inclusive living-learning environments. We educate students to embrace their identities as engaged learners, develop meaningful relationships, and appreciate community.

Although the University has set standards of behavior for all students, some additional guidelines are necessary for those who live in the residence halls. For questions or comments, please contact the Office of Residence Life at (216) 397-4408 or reslife@jcu.edu . You many access all Residence Life Policies here.

The University is committed to maintaining a living and learning environment that allows students to build community while promoting safety and wellbeing. While students may host guests in University-sponsored housing, hosts should ensure they are aware of the following expectations. While students have the right to host guests, this privilege must be balanced with their roommate’s right to privacy. In any given moment, a roommate’s need for privacy may take precedence over hosting a guest. Roommates are expected to communicate openly and work toward reasonable compromises that respect both privacy and the desire to host.

Guest Definition

Guests are defined as those individuals not assigned as occupants of a room, apartment, or other University-sponsored housing entity, including other students and residents of other University-sponsored housing.

Guest Behavior

Hosting guests whose actions violate University policies. It is the responsibility of all students to inform their guest(s) of University policies and community expectations for behavior. Student hosts may be held responsible for the actions of their guest(s) on University premises and at University-sponsored events off campus. 

Additionally, guests must be escorted by their hosts at all times while in University-sponsored housing. Guests may not be left unattended including, but not limited to, in common spaces and individual rooms.

Occupancy

Only the student(s) assigned to the University-sponsored housing space should reside in the room. Guests may visit for no more than three (3) consecutive nights at a time and may not use the University-sponsored housing space as their residence.

Cleaning of the public areas in the academic and administrative buildings on campus is performed Sunday through Thursday nights on 3rd shift. The public spaces in the Student Center and Recreation Complex are primarily cleaned between 2nd and 3rd shift while the private areas (offices, classrooms, private meeting spaces, etc.) are cleaned Sunday through Thursday nights on 3rd shift. Cleaning in the public areas in each of the residence halls is done on a daily basis, including weekends. A schedule for daily trash removal and cleaning of the restrooms will be posted on each restroom door. Students with a concern about cleanliness or maintenance of any area are asked to submit a work request with specific details so the issue can be resolved in a timely manner.

When the housekeeping or the maintenance staff are in a restroom to clean or make repairs, the entrance(s) will be closed and blocked or roped off. It is mandatory that students use another restroom during that time. The university reserves the right to take disciplinary action against any student that violates this policy.

Residence Hall Maintenance Work:

• Maintenance work in residence hall common areas will normally occur between the hours of 8:00 a. m. and 6:30 p.m. during the academic year. Work in common areas may begin as early as 6:00 a.m. during the summer months.
• Maintenance work in residence hall student rooms will normally occur between the hours of 10:00 a.m and 6:30 p.m.
• The Facilities Department will not schedule specific times for maintenance work in residence hall student rooms. All maintenance requests for residence hall student rooms will be performed between the hours of 10:00 a.m and 6:30 p.m as time and priorities allow.
• Maintenance staff will leave an orange card stating who entered the room, what date and time they were there to complete the requested work, and list the repair that was actually completed or indicate the need to return.
• True Emergency Work Requests will be addressed ASAP, regardless of the time of day. The RA, HOH on call, and/or JCUPD should be notified for all Emergency Requests.

Solicitation on University property is strictly prohibited without the prior permission of the staff in the Center for Student Engagement, appropriate academic dean, department head, or member of the university’s Senior Leadership Team.

Solicitation in the residence halls is prohibited so as to protect residents from unwelcome visits and possible harassment. Only residence hall organizations may solicit in their residence and then only with the approval of the head of hall/area coordinator/community coordinator.

Members of the JCU community are encouraged to call JCUPD (216) 397-1234 to report any questionable solicitation activity.

John Carroll University is committed to participating in the University Heights and Shaker Heights communities in meaningful ways. This includes positively contributing to the experiences of the residents, our neighbors. To this end, the University has developed the Community Relations Policy and Good Neighbor Responsibilities in order to foster positive relationships between John Carroll University students and the residents of University Heights and Shaker Heights. 

John Carroll University expects students to abide by the university’s Community Standards which applies to student behavior both on and off campus. As such, John Carroll University expects students to be responsible members of the university and local community and uphold all federal, state, and city laws and ordinances. John Carroll University students are expected to demonstrate thoughtful citizenship, by their conduct and actions, to foster an atmosphere which nurtures positive community relations amongst JCU, University Heights, and Shaker Heights.

If a student living in an off-campus university-sponsored residence is found to be in violation of the Community Standards, the Community Relation Policy, and/or other university policies or regulations (including those outlined in the Residence Life Housing Agreement and any lease with the university property management firm) or to be adversely affecting the university’s relationship with the University Heights or Shaker Heights community, the student will be subject to corrective disciplinary action through the university’s conduct process. The outcome of the disciplinary action will result in appropriate outcomes. Outcomes will vary depending on the nature of the offense. Possible outcomes are not exclusive and may include, but are not limited to educational programs, restitution, fines, housing reassignment, suspension or dismissal from the university. The university’s disposition of individual cases does not preclude criminal prosecution in accordance with federal, state, or local law.

RELEVANT UNIVERSITY HEIGHTS and SHAKER HEIGHTS ORDINANCES: NOISE, NUISANCES, PARKING, TRAFFIC SAFETY

Shaker Heights Ordinances: 

1. Section 1263.25(G):  Off-Campus Student Housing
2. Section 1245.05:   Minimum Requirements - Off-Campus Student Housing Overlay District 
3. Part Seven - General Offenses, including Chapter 755 (Noise Control); Chapter 709 (Disorderly Conduct and Peace Disturbance); Chapter Eleven (Nuisances). 
4. Part Eleven - Traffic Code, including Chapter Seven (Parking)

University Heights Ordinances:  

1. Part Six:  General Offenses, including Chapter 648 (Peace Disturbances); Chapter 660 (Safety, Sanitation, Health).
2.  Part Four:  Traffic Code, including Chapter 406 (Traffic Control); Title Eight - Parking

Good Neighbor Responsibilities

John Carroll University is located in a suburban environment. University-sponsored housing is located in residential neighborhoods in the cities of University Heights and Shaker Heights. Responsibilities for off-campus conduct have been established in order to uphold standards of behavior that should be demonstrated by John Carroll University students when off campus. 

The following responsibilities are consistent with the educational role of the University, the rights and needs of all residents, city ordinances, standards of common courtesy, and  maintenance  of positive  relationships with neighbors. These include, but are not limited to:

1. Fostering and maintaining good relations and cooperation with neighbors and authorities. Students are encouraged to introduce themselves to their neighbors;
2. Respecting their neighbors’ lifestyle and remembering  that their neighbors’ schedules may be different than theirs;
3. Being responsible when hosting gatherings; 
4. Being responsible for their conduct and that of their Guests by actively encouraging visitors to adhere to the same standards to which JCU students are held;
5. Being respectful of and to local community members. Prohibited behavior includes, but is not limited to, littering, public urination, using rude or abusive language, causing excessive noise, and/or illegal or unauthorized parking;
6. Respecting the rights of others and following all university policies, as well as all laws, and ordinances;
7. Taking active steps to prevent damage to others’ property;
8. Being responsible for damage to others’ property;
9. Being responsible for making reasonable efforts to resolve concerns from neighbors caused by the student; 
10. Using amplified sound in accordance with the applicable laws and ordinances (Shaker Heights:  Part Seven - General Offenses, including Chapter 755 (Noise Control); University Heights: Part Six:  General Offenses, including Chapter 648 (Peace Disturbances);
11. If students witness or learn of activities that violate university policy or federal, state, or local law, they should promptly report it to John Carroll University Police Department, the Office of Residence Life, and/or, if appropriate, the relevant city authorities.

The conduct expectations in the Community Standards Manual are fully applicable to off-campus behavior.  The University reserves the right to investigate, review, and subsequently take University disciplinary action for the behavior of John Carroll students in off-campus settings when such behavior is believed to have an impact on the John Carroll community, is inconsistent with the conduct and character expectations for John Carroll Students, disrupts the living and learning environment, or affects the integrity of the University. The decision to take action in such cases will be determined by the Director of Community Standards and Student Wellbeing or designee, who may investigate these allegations and make referrals to the conduct process if they determine that there is sufficient information to support moving forward with conduct processes. This provision is also applicable to students participating in service, studying abroad, participating in immersion trips, participating in student teaching or internships, participating in conferences or retreats, and/or visiting other college/university campuses. Students or organizations found responsible for violating these regulations will be subject to the same disciplinary actions imposed for violations that occur on campus.

Smoking, the use of any tobacco product, vaping and the use of Electronic Cigarettes are prohibited throughout the campus, including on any University-owned or leased properties and in any University-owned vehicles. The University will provide assistance with smoking cessation and nicotine addiction programs to students via the Student Health Center.

The full policy can be found here.

This policy outlines the commitment of John Carroll University to prohibit all forms of hazing. Hazing is antithetical to the mission and values of JCU because it harms, degrades, and dehumanizes members of the John Carroll community. Therefore, hazing in any form is prohibited and will not be tolerated. In addition, Ohio law prohibits hazing. JCU will investigate and respond to all reports of hazing as outlined in this policy.  

Click here for the full policy document.

The University’s Firearms and Other Weapons Policy prohibits any person from possessing, using, buying, selling, carrying, storing or displaying any weapons or replica weapons while on University property. Click here to read the complete policy.

Crime and campus safety are concerns of the entire University community. JCUPD needs the help of the campus community keeping our campus safe by taking responsibility for your safety and that of others. This includes promptly reporting all crimes, student conduct violations, dangerous behavior, suspicious activity, and safety hazards.

Police Officers working for JCUPD investigate crimes and student conduct violations which affect students both on and off campus. All students are required to fully cooperate in these investigations. Campus police and security officers can provide assistance in connecting to campus and community resources, local police, and other services as needed. JCUPD is a ready resource available 24 hours a day, 7 days a week. A dispatcher can be reached at all times by calling (216) 397-1234.

Traffic Regulations

All persons operating a vehicle are expected to do so in a safe manner, obeying traffic signs, speed limits, and refraining from distracted driving.

Speed limit: The speed limit on campus is fifteen (15) M.P.H. Operating at a speed above this limit is a violation of university policy and subject to a fine of $50.00.

Safe Operation: Vehicles are expected to be operated on campus with due regard to the safety of people and property. Both drivers and pedestrians must be mindful of each other at all times. Drivers are prohibited from the use of electronic wireless devices while driving as well as other distractions while operating any vehicle on campus. Fines for operating a vehicle while distracted or in an unsafe manner are $35.00 to $100.00.

Complying with traffic signs: Vehicles are to be operated/parked on campus in compliance with all traffic control devices/signs. Disregarding the instruction on a traffic control device is a violation of University policy and subject to a fine of $35.00.

Restricted roadways: Roadways on campus may be designated by the posting of appropriate signs for one-way traffic. Operating a vehicle in the opposite direction than designated is a violation of University policy and subject to a fine of $35.00.

Abandoned vehicles: (non-residential students, faculty, staff) If you must leave your car overnight, please notify JCUPD at (216) 397-1234. Parking in excess of 72 hours is a violation of University policy. The driver of any inoperable vehicle must notify JCUPD of the location of the vehicle, nature of the problem and length of time the vehicle is expected to be inoperable.

Parking

Students are expected to be aware of and follow parking rules/regulations/signage and special announcements, available on the Parking at JCU website and notifications publicized through e-mail and Inside JCU communications. Click here for more information.

Students of John Carroll University are encouraged to be civically engaged in the political process, both individually and collectively. It is important, however, that they understand and make clear that they are not speaking for or in the name of John Carroll University.

John Carroll University is a private non-profit educational institution governed by Section 501(c)(3) of the Internal Revenue Code, which prohibits "participation in, or intervention in (including the publishing or distributing of statements), any political campaign on behalf of (or in opposition to) any candidate for public office." John Carroll University neither devotes resources nor urges others to conduct lobbying activities on its behalf that would violate guidelines established by the Internal Revenue Service, U.S. Department of Education or other state or federal governmental entities. Within these restrictions, John Carroll University provides an academic environment which encourages civic discourse in order to enrich and invigorate the educational experience for all members of the campus community.

The full policy regarding political and campaign activities, including guidelines, can be found here. 

Overview

In pursuit of its Catholic and Jesuit mission to promote learning, the development of the whole person, and engagement with the world in pursuit of social justice, John Carroll University recognizes its responsibility to encourage its students to be independent, critical thinkers who take action in accordance with their values.

John Carroll University strives to create an environment in which students may discuss questions, express opinions, and debate issues publicly while respecting the rights of others. This policy ensures that students are made aware of the options available to them to protest and rally on campus and at University-sponsored events while also outlining reasonable requirements to  prevent  disruptions to the living and learning environment for all students and the campus community.  As a private institution, John Carroll University reserves the right to limit or restrict protests, assembly  and similar forms of expression as necessary and appropriate, such as when such expression interferes with the ability to maintain a safe, non-disruptive and secure environment conducive to academic and other educational and working pursuits,  does not respect the rights of others, or is inconsistent with the University’s mission and values.   Such limitations or restrictions also may be necessary when a protest violates other posted policies including but not limited to  the Student Organization Political and Campaign Activities Policy, the Non-Discrimination, Non-Harassment, and Bias-Related Incident Policy,  Firearms and Other Weapons Policy, the University Speakers and Events Policy, the Community Standards Manual, or the Event Marketing Policy.

Scope

This policy applies to protests on University property that include student participants (with or without other University community members such as faculty and staff or University alumni). This policy does not apply to protests on University property that are sponsored and/or approved by an appropriately authorized University office or department through other university policies, including but not limited to the Speaker and Events Policy.  

Definitions

1.  “Internal protest” means a protest sponsored by John Carroll University clubs, organizations, or University community  members.
2. “External protest” means a protest by a group or individual that is unaffiliated with the University.
3. “Fixed Exhibit”refers to a display that is intended to convey an opinion or viewpoint, is intended to stand alone without assistance, and be viewed by the University community.
4. “University community” or “University community member” means the students, faculty, and staff of John Carroll University.
5. “Protest” means an intentional public demonstration of opinion or viewpoint. Methods of protest include but are not limited to gatherings of any number of  people, verbal expression, signs, fixed exhibits, flags, and physically  occupying a particular space.
6. “Organizer” means the University community member(s) organizing a protest.
7. “Counter protest” means a demonstration held in protest of another simultaneously occurring demonstration.

Policy and Procedures

Only internal protests will be allowed on University property or at University-sponsored events and only after following the appropriate notification procedures stated in this policy. Student protests on University property or at University-sponsored events must be organized, led and attended by current students (and may include other current University faculty or staff members). Protests or rallies by those who are not University students, faculty, or staff are not permitted on University property, and individuals who are not current students, faculty, or staff are not permitted to participate in protests or rallies on University property. External protests are prohibited, and will be removed from the JCU premises or event immediately.   JCU may take appropriate action, including but not limited to criminal or other legal action regarding organizers or participants of such external protests.    Additionally, only University community members may participate in protests taking place on University property.

All protests must comply with all applicable University policies, including but not limited to the Student Organization Political and Campaign Activities Policy, the Non-Discrimination, Non-Harassment, and Bias-Related Incident Policy,  Firearms and Other Weapons Policy, University Speakers and Events Policy, the Community Standards Manual, and the Event Marketing Policy. No protest or rally on University property may  disrupt campus operations or the educational or working environment, or negatively impact the safety, security,  or  health of the campus community or visitors. Protests must also abide by all applicable laws, including but not limited to state or local  ordinances, particularly ordinances regarding noise. 

1. Use  of Spaces and Gatherings

Protests may only be located in areas authorized and approved by the Dean of Students Office.  Protests involving the use of spaces and gatherings of people may take place between the hours of 8:00 AM and 9:00 PM. Protests will not be allowed to continue overnight on University property to ensure the health, safety and non-disruption of the campus and all University community members involved. Additionally, protest participants must adhere to posted building hours.

The protest must not disrupt the continued operation of University functions. The University community members participating in the protest must allow:

• Students, faculty, staff, contractors, and visitors to freely move about campus; 
• Classes and University-sponsored events to continue unhindered and uninterrupted (including excessive noise in academic buildings); 
• Other students, faculty, staff, contractors, and visitors to conduct their business; and
• Entrance and egress from University grounds as needed.

Additionally, protests may not cause property damage, negatively affect the appearance and cleanliness of campus,  or disrupt facility or campus operations. 

2. Flags and Signs

Flags and signs intended to express an opinion or viewpoint as part of a protest that do not otherwise violate any University policy may be displayed by a student  in residence hall rooms, on residence hall doors, in the interior of offices as appropriate depending on the use of the office, and on personal belongings. Flags and signs that are part of a protest are not permitted to be displayed in any other  locations on campus, and may not displace or replace any existing authorized flag that the University has in place.  Unauthorized signs and flags will be removed from all University property outside of these spaces.

3. Fixed Exhibit

Fixed exhibits must follow the approval process outlined in Section B. Fixed exhibits must be located only in the location(s) approved by the Dean of Students Office. A fixed exhibit must remain in one approved location for the duration of its display, unless the Dean of Students determines that the fixed exhibit should be moved  because it interferes with institutional activities or operations,  affects campus operations or safety, or violates University policy. The maximum number of days for a fixed exhibit to be displayed is five (5) business days. 

4. Chalking and Posting

Chalking and designated posting areas may only be used by students to advertise authorized events. Organizers may only use these areas to advertise their protest in compliance with the Event Marketing Policy. 

5. Counter-Protests

All of the guidelines on protests also will govern any counter-protesting for a viewpoint opposed to the viewpoint being advocated by the Organizers of the protest. Counter-protests are required to avoid actions that physically disrupt or block other protests or speakers.

Students who fail to follow these requirements are subject to disciplinary action according to the university student conduct procedures as well as possible criminal or other legal consequences  when applicable. Additionally, the protest may be removed or dispersed by the Dean of Students Office, JCUPD, or their designees. Reasons for dispersing a protest will be communicated to Organizers at the time of dispersal. If immediate communication is not possible, reasons will be communicated to Organizers during a follow-up meeting with the Dean of Students Office or their designee.

Protest Notification and Approval Process

As a private university, the University reserves the right to not grant a request by  students or a student organization to protest on University property or at a University-sponsored event. Protests may not be permitted when such protest does  comply with the expectations outlined in Section A or the protest procedures in Section B. 

Organizers are required to notify the Dean of Students Office and the Office of Student Engagement that they are planning a protest at least five (5) business days prior to the date of the protest. Organizers may utilize this form to notify the Dean of Students Office and the Office of Student Engagement: https://cm.maxient.com/reportingform.php?JohnCarrollUniv&layout_id=15

After the form is submitted, the Office of Student Engagement will reach out to the Organizers to meet to discuss the protest. Organizers should expect to discuss the following:

• The subject matter of the protest;
• The attendees expected at the protest, and the limitations on external protests and attendees
• The manner in which the Organizers plan to protest;
• Safety concerns involved in the protest; 
• Staff who may be needed to ensure the safety of University community members; and
• Any possible disruptions that may be caused by the protest.
• The requirements of this Protest Policy. 

The Office of Student Engagement will then make a recommendation regarding the approval of the protest to the Dean of Students Office. The Dean of Students Office may request an additional meeting with the Organizers, deny the protest request, or allow the Organizers to move forward with their protest.  The Dean of Students Office may provide additional limitations or restrictions on the protest, or require the protest to be moved to an alternative location due to safety issues, potential disruption to University operations, or mission-related issues. Protests may not be held in faith-based locations on University property; University Counseling Center; or  Student Health Center. A student organization that is organizing a student protest who wishes to invite any external (non-JCU) speaker or panel to speak at a protest or rally also must comply with the University Speakers and Events Policy. Decisions regarding the protest will be communicated to the Organizers via email.  Note that approval does not indicate an endorsement of the opinions expressed during  or via  an  approved protest. 

Following or as part of the review and approval from the Dean of Students Office, the Office of Student Engagement will notify appropriate University offices who may need to provide coordination, assistance or communication related to the protest (i.e. JCU Police, Marketing and Communications, Diversity, Equity, Inclusion and Belonging, Academic Affairs, Regulatory Affairs and Risk Management, Legal Affairs, Facilities, and/or other University offices as appropriate). 

Related Policies

• Student Organization Political and Campaign Activities Policy
• Non-Discrimination, Non-Harassment, and Bias-Related Incident Policy,
• Firearms and Other Weapons Policy
• University Speakers and Events Policy
• Event Marketing Policy

At John Carroll University, the use of drones or unmanned aircraft systems for recreational use is prohibited on or over University property or at University-related activities. Drones may be used in connection with an academic course, research program, or University employment, if sanctioned and supervised by a John Carroll University staff or faculty member. The Office of Regulatory Affairs and Risk Management, in conjunction with JCUPD, may approve other drone use on a discretionary basis.

Drones are defined as unmanned aircraft flown by a pilot on the ground, typically, but not always, using navigation software or equipment that displays a live video feed, or takes still photographs, from the aircraft.

The full range of disciplinary actions up to and including suspension or dismissal may be considered based on the severity of the violation.

If you have a question about permissible use of a drone or whether a machine qualifies as a drone, or questions about this policy, please contact the office of Regulatory Affairs and Risk Management at (216) 397-1982.