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Student Conduct

A student enrolling in John Carroll University assumes an obligation to behave in a manner compatible with the University’s function as an educational institution. The University seeks to achieve these goals through a sound educational program that includes clear policies governing student rights and responsibilities. Since all members of this institution freely affiliate with this University, they make a decision to be bound by the rules, regulations, and principles of the University community.

Certain behaviors are incompatible with the above standards and are unacceptable in the University community. For these reasons they are subject to disciplinary action by the University. Violations to the Student Code of Conduct are handled by the Dean of Students. Once an incident is reported to the Office of the Dean of Students, the student of an alleged violation will receive an allegation letter or phone call. A hearing will be scheduled and may be conducted by the Student Union Hearing Board, the University Hearing Board, or through an Administrative Hearing. At the end of the hearing, students are informed in writing of the outcome of all disciplinary matters.

John Carroll University, grounded in Roman Catholic and Ignatian traditions, strives to foster the fullest development of its students in an atmosphere of care and concern. This is done through a process that is rooted in an educational philosophy. Questions or concerns about this system should be referred to the Dean of Students.

Community Standards

As a Jesuit and Catholic University, John Carroll University strives to foster the fullest development of its students in an atmosphere of care and concern. The Jesuit value of cura personalis, the care of each and every individual, along with the University’s mission to inspire individuals to excel in learning, leadership, and service call us to promote the growth and development of the whole person. This is also articulated in the University’s core values that call for the creation of a rigorous approach to scholarship, an inclusive community where differing points of view and experience are valued, a commitment to sharing our gifts, and an appreciation that our personal and collective choices can build a more just world. Our community holds high expectations of how we live and interact with each other as we are all interconnected and thus the actions of one of us has an effect on us collectively. Respect for self, respect for others, respect for property, respect for authority, and honesty, both within and outside the University community are the foundations for our standards of conduct. In order for our community to thrive, all members must be active in contributing to an environment where people feel safe, sustained, engaged, challenged, and appreciated. We must also hold ourselves and each other accountable for our actions as a part of our community life.

Academic honesty, expected of every student, is essential to the process of education and to upholding high ethical standards. Cheating, including plagiarism, inappropriate use of technology, or any other kind of unethical or dishonest behavior, may subject the student to severe academic penalties, including dismissal.

All work submitted for evaluation in a course, including tests, term papers, and computer programs, must represent only the work of the student unless indicated otherwise.

Material taken from the work of others must be acknowledged. Materials submitted to fulfill requirements in one course may not be submitted in another course without prior approval of the instructor(s).

Concerns about the propriety of obtaining outside assistance and acknowledging sources should be addressed to the instructor of the course before the work commences and as necessary as the work proceeds.

Instructors should indicate specific penalties for academic dishonesty in their course syllabi. Penalties, appropriate to the severity of the infraction, may include zero for the assignment or failure in the course. In cases of academic dishonesty where the student chooses to withdraw from a course rather than receive a course grade of “F”, the grade of “F” instead of “W” may be assigned at the faculty member’s discretion. In egregious cases and/or cases of repeat dishonesty, additional penalties may be determined by the dean, such as suspension or dismissal from the University. In a case of dismissal, Academic Dismissal will be noted on the transcript.

Any appeal by a student is to be made first to the instructor. If disputes of interpretation arise, the faculty member and chair will attempt to resolve the difficulty with the student. If this does not lead to a resolution, the appropriate associate academic dean normally will rule in the matter. A written report of the incident by the instructor or department chair will be sent to the dean of the College of Arts and Sciences, who will keep a written record of the complaint when it is filed, and will forward a copy of the complaint to the appropriate associate dean’s office at the time. The associate dean will place a copy of this record in the student’s file and provide the student with a copy. A written record of the complaint is kept for cases of repeat violations. The associate dean will review the case and determine if, in light of other information and records, further disciplinary action is warranted.

The Policy and Procedure for Appeal of a Charge of Academic Dishonesty can be found in the “Academic Policies and Procedures” section of the Undergraduate bulletin. The most recent bulletin can be accessed here.

I. Policy Statement

In furtherance of its non-discrimination policies, it is the policy of John Carroll University (“John Carroll”) to comply fully with state and federal laws, including the Americans with Disabilities Act, As Amended (the “ADAAA”) and Section 504 of the Rehabilitation Act of 1973 (“Section 504”), and to establish a procedure to ensure that grievances are fairly heard and resolved. Grievances arising under this Policy include allegations concerning accessibility, discriminatory treatment, harassment, retaliation, and other allegations of disability-related violations.

II. Purpose

The purpose of this Policy is to establish a grievance procedure that provides grievants with a fair and effective mechanism for resolving disability-related disputes.

III. Applicability

This Policy applies to complaints by persons alleging discrimination carried out by John Carroll faculty, staff, employees, students and third parties contracted on behalf of the University.

IV. Notice

John Carroll students, faculty, administration and staff shall receive notice of this Policy through a posting on the John Carroll Office of Student Accessibility Services website located at:  https://jcu.edu/sites/default/files/2020-04/Disability-Related_Grievance_Policy_Interim-web.pdf  and publication in the Student Bulletins.

V. Policy Elaboration

John Carroll strongly urges that ―when appropriate ― parties resolve disputes through informal and direct contact between the affected individuals and the office of Student Accessibility Services (“SAS ”). However, there may be instances when informal efforts are ineffective or otherwise not appropriate. Persons are not required to engage in an informal resolution process, and persons who are engaged in informal resolution efforts may, at any time, elect to engage the formal grievance process.

The primary educational focus of the University is to create a safe and comfortable environment that fosters learning. Therefore, the University is committed to establishing a comprehensive program to prevent high-risk drinking behaviors as well as prevent the unlawful use, possession or distribution of alcoholic beverages. The University will work to provide an environment that supports those who choose not to drink as well as those of legal age who choose to consume alcohol responsibly.

The University expects students to recognize their personal responsibility in contributing to this learning and living environment by considering the impact of their decisions on themselves as well as the community regarding the use of alcohol. Behavior that infringes on the physical or emotional well-being of oneself or others and/or their pursuit of scholarship is unacceptable.

Students Under the Age of 21

The University prohibits possession or consumption of alcohol by individuals under the age of 21. Further, no underage individual may be in the presence of others possessing or consuming alcohol, regardless of whether the individual consuming or possessing alcohol is of legal age.

Students Over the Age of 21

The University permits individuals over the age of 21 to possess and consume alcohol. However, the University prohibits individuals over the age of 21 from being intoxicated or from engaging in other disruptive or disorderly behavior. This includes drinking or having open containers in public areas on University premises, (unless specifically authorized in designated areas for special events), or in University-owned vehicles.

The University also prohibits students over the age of 21 from bringing alcohol into the presence of students under 21, subject to the roommate exception outlined below.

The sale, manufacture or purchase of any alcoholic beverage on University premises is prohibited.

Fake ID's

Possession of a false identification (i.e. Fake ID's) is a violaion of the Alcoholic Beverage Policy.

Roommate Exception to “In the Presence of Alcohol” Rule

Individuals over 21 who have an underage roommate(s) may consume alcohol in their rooms in the presence of their underage roommate(s), provided there are no guests present and the door is shut.

Other Student Responsibilities regarding Alcohol

Students are responsible for the activity that occurs in their residence whether on or off campus. Therefore, students providing their residence as a place for those under 21 to consume alcoholic beverages, either intentionally or recklessly (leaving residence unsecured, not monitoring guests), is not permitted.

Student safety and responsible drinking are the University’s main priorities with regard to the legal consumption of alcohol. Therefore, students of legal drinking age are expected to set a positive example to all minors by discouraging alcohol-related behavior that is abusive to oneself or to others. Additionally, expectations for students who reside in University assigned housing include:

  1. For students 21 years and older, recurring patterns of irresponsible behavior could result in revoking the privilege to consume alcoholic beverages in the residence by the Office of Residence Life pending further disciplinary action.
  2. Displays or collections of empty alcohol containers, such as bottles or boxes, are not permitted for those under 21. Displays or collections by those 21 or over need to be clean and free from debris.
  3. Devices used for the rapid consumption of alcoholic beverages, such as funnels or bongs are prohibited.
  4. Shot glasses may be possessed by individuals under the age of 21, but only for souvenir or decorative purposes. If any residue of liquid is present inside a shot glass and the owner is under 21, this policy is violated and the shot glass could be confiscated. For individuals under the age of 21, flasks are not permitted under any circumstances.
  5. Drinking games, including beer pong and water pong, are prohibited. A drinking game is any game that encourages/forces a player to drink based on something that happens in the game (for example, if a player makes a cup, draws/plays a certain card, or rolls a certain combination of dice, etc., the player drinks).
  6. The presence of keg beer or alcohol from other common sources is not permitted.

For students 21 years and older, recurring patterns of irresponsible behavior could result in revoking the privilege to consume alcoholic beverages in the residence halls by the Office of Residence Life pending further disciplinary action.

Members of the University community are expected to be aware of and obey federal, state, and municipal laws or ordinances regulating the use, possession, sale or manufacture of alcoholic beverages. When the University is notified of students being cited for violations of law or ordinances by municipal, state, or federal authorities, those students may also face University conduct proceedings.

The University reserves the right to take disciplinary action against any student for off-campus behavior that violates this policy. This includes study abroad, immersion experiences, community service sites, and internship experiences.

If a student is found responsible for violation(s) of this policy, action will be taken to repair harm.  Administrative actions may be taken to prevent further harm and to keep the University community safe. A list of possible outcomes can be found here: https://jcu.edu/about-us/administrative-offices/dean-of-students/student-conduct-community-standards/disciplinary-actions.

University Social Events with Alcohol

  1. The Assistant to the Vice President for Student Affairs or designee must approve events involving alcohol where students are present and provisions for security must be coordinated with the Associate Director of the Office of Student Engagement.
  2. All alcohol must be purchased, sold, and handled by JCU Dining Services for events held in areas where JCU Dining Services holds the contract rights. Persons sponsoring activities with alcohol held in other areas of campus must obtain the appropriate permits. Alcoholic beverages are not to be sold at any event held in a University facility not covered by a state liquor license.
  3. Students will be admitted to events only with a validated John Carroll University ID card and current state identification.
  4. At all events where alcohol is served, non-alcoholic beverages must be provided by the sponsor in adequate proportion to the alcoholic beverages on hand. The sponsor also must provide food.
  5. No one should be coerced, even subtly, to drink or overindulge. A social event that encourages drunkenness as a theme, or the advertisement of such an event, is unacceptable and will not be permitted. Advertising or promoting alcohol as a primary attraction of an event and the marketing of alcohol by beverage manufacturers, distributors, clubs, or organizations is prohibited.
  6. Alcohol cannot and will not be served to intoxicated persons.
  7. For off-campus activities with alcohol, a third party vendor is required.
Guidelines for the Promotion of Events Where Alcohol will be Served
  1. All marketing and publicity used on-campus must never encourage violating any University policy.
  2. Marketing and publicity materials must neither encourage any form of alcohol abuse nor make reference to the amount of alcoholic beverages.
  3. Alcoholic beverages must not be provided as awards to individual students, campus groups, campus organizations or teams.
  4. No uncontrolled sampling as part of campus marketing programs shall be permitted and no sampling or other promotional activities shall include “drinking contests”.
  5. Where controlled sampling is allowed by law and University policy, it must be limited as to time and quantity. The consumption of alcohol must not be the sole purpose of any promotional activity.
  6. Promotional activities must not be associated with otherwise existing campus events or programs without the prior knowledge and consent of the Office of Student Engagement.
  7. Display or availability of promotional materials must follow the posting policy developed by the Office of Student Engagement (click here for policy).
  8. The Office of Student Engagement must approve advertising or marketing for an event that has alcohol available.

Cleaning of the public areas in the academic and administrative buildings on campus is performed Sunday through Thursday nights on 3rd shift. The public spaces in the Student Center and Recreation Complex are primarily cleaned between 2nd and 3rd shift while the private areas (offices, classrooms, private meeting spaces, etc.) are cleaned Sunday through Thursday nights on 3rd shift. Cleaning in the public areas in each of the residence halls is done on a daily basis, including weekends. A schedule for daily trash removal and cleaning of the restrooms will be posted on each restroom door. Students with a concern about cleanliness or maintenance of any area are asked to submit a work request with specific details so the issue can be resolved in a timely manner.

When the housekeeping or the maintenance staff are in a restroom to clean or make repairs, the entrance(s) will be closed and blocked or roped off. It is mandatory that students use another restroom during that time. The university reserves the right to take disciplinary action against any student that violates this policy.

Residence Hall Maintenance Work:

  • Maintenance work in residence hall common areas will normally occur between the hours of 8:00 a. m. and 6:30 p.m. during the academic year. Work in common areas may begin as early as 6:00 a.m. during the summer months.
  • Maintenance work in residence hall student rooms will normally occur between the hours of 10:00 a.m and 6:30 p.m.
  • The Facilities Department will not schedule specific times for maintenance work in residence hall student rooms. All maintenance requests for residence hall student rooms will be performed between the hours of 10:00 a.m and 6:30 p.m as time and priorities allow.
  • Maintenance staff will leave an orange card stating who entered the room, what date and time they were there to complete the requested work, and list the repair that was actually completed or indicate the need to return.
  • True Emergency Work Requests will be addressed ASAP, regardless of the time of day. The RA, HOH on call, and/or JCUPD should be notified for all Emergency Requests.

At John Carroll University, the use of drones or unmanned aircraft systems for recreational use is prohibited on or over University property or at University-related activities. Drones may be used in connection with an academic course, research program, or University employment, if sanctioned and supervised by a John Carroll University staff or faculty member. The Office of Regulatory Affairs and Risk Management, in conjunction with JCUPD, may approve other drone use on a discretionary basis.

Drones are defined as unmanned aircraft flown by a pilot on the ground, typically, but not always, using navigation software or equipment that displays a live video feed, or takes still photographs, from the aircraft.

The full range of disciplinary actions up to and including suspension or dismissal may be considered based on the severity of the violation.

If you have a question about permissible use of a drone or whether a machine qualifies as a drone, or questions about this policy, please contact the office of Regulatory Affairs and Risk Management at (216) 397-1982.

Illegal Drugs

The University prohibits the illegal use, possession, sale, distribution, manufacture, and/or growth of illegal, synthetic, or counterfeit drugs on University premises (includes property operated off the main campus), at any University sponsored event or program (including study abroad, immersion experiences, community service sites, and internship experiences) regardless of where it takes place. Association with (including the presence at) gatherings involving such use, possession, sale, distribution, manufacture or growth is also prohibited. Possession or use of equipment, products, or materials, that are used or are reasonably anticipated to be used in the manufacture, growth, distribution, sale, or use of illegal, synthetic, or counterfeit drugs or in the misuse, sale or distribution of prescription drugs is prohibited. Examples of equipment, products, and materials include but are not limited to bongs (purchased or homemade), pipes, rolling papers, vaporizers, scales, and grinders.

Prescription Drugs

The misuse of prescription and over the counter drugs is not permitted. This includes sharing a prescription with unauthorized persons, selling and or buying a whole or partial prescription to unauthorized persons, intentionally combining a prescription with other substances, possessing/using a prescription drug not prescribed to you, and intentionally exceeding the prescribed dosage of a drug. In addition, storing prescription drugs in an unlabeled or incorrectly labeled container is considered a violation of this policy.

Students found responsible through the conduct process for the sale, distribution, manufacture, and/or growth of illegal, synthetic, and/or counterfeit drugs should expect to be suspended or dismissed from the university. This also applies to students found responsible for the sale and/or distribution of prescription drugs.

Federal & State Law

Members of the University community are expected to be aware of and obey federal, state, and municipal laws or ordinances regulating the use, possession, sale, distribution, manufacture, and/or growth of illegal, synthetic, or counterfeit drugs. When the University is notified of students being cited for violations of law or ordinances by municipal, state, or federal authorities, those students will also face University conduct proceedings. The University reserves the right to take disciplinary action against any student for off-campus behavior that violates this policy.

Students should be aware of the penalties for drug violations. Students who are criminally convicted of drug offenses may lose federal or state financial aid. Students who lose aid due to drug violations can contact the Student Enrollment and Financial Aid Office at (216) 397-4248 to be provided with written notice describing the ways in which the student can regain eligibility.

Medical Marijuana

John Carroll University is subject to the federal Drug Free Schools and Communities Act Amendments, a federal law which mandates campus communities be free of controlled substances, including marijuana. Federal law prohibits the use of medical marijuana in any form, including but not limited to smoking, tinctures, topicals, edibles and oils.

Since federal law overrides state law, John Carroll University observes and adopts the federal standard. Therefore, the use, possession, manufacture, cultivation, dissemination or being under the influence of medical marijuana on University property or at University-related activities is prohibited. Possessing or distributing drug paraphernalia is also prohibited whether or not the medical marijuana or paraphernalia was used on-campus, regardless of a medical permit.

The University’s Firearms and Other Weapons Policy prohibits any person from possessing, using, buying, selling, carrying, storing or displaying any weapons or replica weapons while on University property. Click here to read the complete policy.

At John Carroll University, the safety and welfare of each member of our community is critical. The University encourages students to report medical emergencies and crises when they arise. The University recognizes that a student may be hesitant to report medical emergencies and other crises if the student is engaged in behavior that violates policy during the medical emergency or crisis. This policy seeks to provide students with amnesty from related issues in the student conduct process in appropriate situations. This policy cannot provide any additional protection from legal action outside the University.

Amnesty Policy

The University will typically provide a one-time amnesty to individuals who ask for assistance when experiencing a medical emergency or crisis, are assisted by others who seek help for them in a medical emergency or crisis, help others get help in a crisis, or proactively reach out to university personnel/resources for help due to behavior that violates University policy and harms only themselves. Depending on the situation, educational interventions in lieu of the conduct process may be explored, but typically no conduct proceedings or conduct record will result unless the student fails to comply with the education interventions. Information related to an incident where amnesty is granted may be used in subsequent disciplinary processes to establish the seriousness of repeated behavior or support a conduct violation for failing to comply with educational interventions.  In all cases, amnesty may be denied to individuals who engage in behavior that harms others, contributed to the underlying issue by providing drugs or alcohol to others in violation of University policy, have repeated qualifying incidents, or who are otherwise deemed inappropriate for amnesty under this policy.

Self-Reporting

In order to qualify for amnesty for self-reporting, the individual or someone acting on their behalf must proactively reach out to an RA or JCUPD (216) 397-1234 for on campus emergencies or 911 for off-campus emergencies and they must cooperate fully with emergency and University personnel involved in the situation.

Example 1: An underage student has consumed several alcoholic drinks in a short time period and contacts an RA or JCUPD to receive medical attention after beginning to slur speech and lose the ability to walk normally.

Example 2: An underage student has been drinking and was sexually assaulted and contacts an RA or JCUPD.

Example 3: A student smokes marijuana and experiences harmful side effects because the student recently started a new prescription.

Good Samaritan (Reporting for Others)

In order to qualify for amnesty as a good Samaritan when offering help and assistance to others in crisis, the student rendering aid must do all of the following:

  • Make a good-faith call for medical or emergency help on behalf of another student, John Carroll community member, or guest, whether on-campus or off-campus. A good faith call involves calling an RA or JCUPD (216) 397-1234 for on-campus emergencies or 911 for off-campus emergencies.
  • Remain with the individual needing medical treatment and cooperate with emergency personnel.
  • Meet with University officials after the incident and cooperate with any investigation of the incident.

Example 1: A student arrives back on campus after drinking at a house party and notices another student lying unconscious on a bench just off the quad. The student calls JCUPD to seek help for the unconscious student and waits for JCUPD to arrive and provide further instruction.

Example 2: A student walks out of a residence hall and starts to smoke marijuana on the quad. A fight breaks out on the quad between two students. The student calls JCUPD to intervene and waits for JCUPD to arrive and provide further instruction. Please note: this policy would not apply if the student who started the fight called to report the fight.

Safe Harbor Amnesty

The University encourages students who are struggling with substance abuse or a mental health crisis to receive help. If any student freely brings their own substance use, addiction, dependency, or mental health issue to the attention of University officials, they will typically be entitled to amnesty protections under this policy.

A written plan may be used to track cooperation with the Safe Harbor amnesty. In addition to the normal conditions applicable to amnesty, a failure to follow the action plan may result in the removal of amnesty protections or other interventions to protect the student and/or others.

 

Interim COVID-19 Amnesty Update

In an effort to increase communication and safety on our campus, the amnesty policy will be extended to cover information found through self-reporting COVID-19 test statuses to the John Carroll Student Health Center, as well as information gathered through contact tracing.  In alignment with the policy above, amnesty will be applied to student behavior that violated University policy and harmed only themselves.  Depending on the situation, education interventions may be explored.  Below are examples where the amnesty policy would be in effect.

Example 1: An underage student showed symptoms and got a COVID-19 test that came back positive.  When talking to John Carroll Student Health Center staff, they learned the student was exposed to the virus while at a party off campus.

Example 2: While conducting contact tracing with a student who tested positive for COVID-19, they list 30 friends that were at a party off campus. 

Example 3: While talking with a student who tested positive for COVID-19, they inform the John Carroll Student Health Center staff of another student that may be positive, and who is still attending parties.

 

John Carroll University is committed to inclusion and diversity as essential elements of our Jesuit and Catholic identity. Among the central values of the University are the inherent dignities of every individual as well as the right of each person to hold and to express one’s viewpoint. When these views conflict it is the obligation of members of the community to respect other perspectives.

As reflected in the University’s vision, mission, core values, and strategic initiatives, John Carroll welcomes students, faculty, staff, and visitors from diverse backgrounds and it works to ensure that they will find the University environment free of bias-related conduct. It is unacceptable and a violation of University policy to harass, abuse, or mistreat any person because of a person’s actual or perceived race, age, color, sex, sexual orientation, gender identity or expression, religion, ethnic or national origin, disability, military or veteran status protected under federal law, or genetic information.

Furthermore, each member of the John Carroll University community is expected to take an active role in fostering an appreciation for diversity and inclusion and sending the message that bias-related acts will not be tolerated. “Bias” is defined as intentional or unintentional actions targeting a person because of a real or perceived aspect of that person’s identity, including (though not limited to) the personal characteristics listed in the above paragraph.

John Carroll University defines bias offenses as any conduct (harassment or physical acts) directed at an individual(s) on the basis of race, age, color, sex, sexual orientation, gender identity or expression, religion, ethnic or nation origin, disability, military or veteran status protected under federal law, with intention to intimidate or injure an individual(s) physically, mentally, or emotionally.

Members of the John Carroll University community affected by bias offenses are strongly encouraged to report these incidents. Such offenses (experienced either as a recipient or as a witness) can also be reported through the Bias Incident Report form (click here). Additionally, students can report to a variety of offices on campus including, but not limited to: Dean of Students Office, Office of Residence Life, Title IX Office, Center for Student Diversity and Inclusion, and the John Carroll Police Department.

Bias offenses compromise the integrity of the John Carroll University community and constitute violations of the “Engaging in harassment based on race, age, color, sex, sexual orientation, gender identity or expression, religion, ethnic or nation origin, disability, military or veteran status protected under federal law, provision of the Student Code (section 2b). As in all cases of misconduct, including bias offenses, both the responding party and the reporting party have rights that are granted through the Student Conduct Process. These rights are contained in their entirety please click here.

Students who are referred to the conduct system and are found responsible for first and second time violations of this policy through the conduct process will be assigned disciplinary actions that include a combination of the following: a disciplinary status such as University Probation, Deferred Suspension, Suspension or Dismissal; an educational program; parent/guardian notification; and coach notification if applicable. Click here for a specific list of actions associated with this policy.

This policy outlines the commitment of John Carroll University to prohibit all forms of hazing. Hazing is antithetical to the mission and values of JCU because it harms, degrades, and dehumanizes members of the John Carroll community. Therefore, hazing in any form is prohibited and will not be tolerated. In addition, Ohio law prohibits hazing. JCU will investigate and respond to all reports of hazing as outlined in this policy.  

Click here for the full policy document.

Resources Policy

  1. Policy Statement

John Carroll University provides information technology resources to allow faculty, staff, and students to pursue the University’s educational mission, which includes teaching, learning, service, research and administration. Thus, Information Technology Resources (“IT Resources”), as defined in this policy, must be used in a manner that furthers the University’s mission.

Any access or use of information technology resources that conflicts with this Information Technology Resources Policy (“Policy” or “IT Policy”) or any other University policy is not acceptable and will be considered a violation of this Policy. Additionally, any activity that interferes, interrupts, compromises, or conflicts with the safe and efficient use of IT Resources is considered a violation of this Policy. This Policy shall apply to all Users including, but not limited to, students, employees (faculty and staff), guests, affiliates, vendors and independent contractors. Use of IT Resources, even when carried out on a privately owned computer that is not managed or maintained by the University, is governed by this Policy. This Policy supersedes any existing policies and procedures that are in conflict with the terms of this Policy. For complete information please click here.

Sensitive Data and Security Policy

  1. Policy Statement

The ability to collect and process information for administrative and academic purposes is critical to the University’s mission. Information collected and processed may include personal information regarding students, employees or alumni. Users operating or utilizing JCU computing resources are responsible for managing and maintaining the security of the data, computing resources and protected information, including Sensitive Data. Protecting such information is driven by a variety of considerations including legal, academic, financial, and other business requirements. This is especially true if Sensitive Data is being sent via e-mail. In this age of mobility, e-mail is often carried on unsecured mobile devices.

Sensitive Data will not be collected, accessed, disclosed or transmitted except as provided by University policy and procedures, or as required by operation of law or court order. All members of the University community have a responsibility to protect the confidentiality, integrity, and availability of Sensitive Data from unauthorized generation, access, modification, disclosure, transmission, or destruction. John Carroll University must protect Sensitive Data and comply with laws and other University policies regarding the protection and use of Sensitive Data. This Policy provides a framework in order to ensure the privacy and security of that data. For complete information please click here.

Crime and campus safety are concerns of the entire University community. JCUPD seeks your assistance toward keeping our campus safe by taking responsibility for your safety and that of others. This includes promptly reporting all crimes, student conduct violations, dangerous behavior, suspicious activity, and safety hazards.

Police Officers working for JCUPD investigate crimes and student conduct violations which affect students both on and off campus. All students are required to fully cooperate in these investigations. Campus police officers can provide assistance in connecting to campus and community resources, local police, and other services as needed. JCUPD is a ready resource available 24 hours a day, 7 days a week. A dispatcher can be reached at all times by calling (216) 397-1234.

Traffic Regulations

All persons operating a vehicle are expected to do so in a safe manner, obeying traffics signs, speed limits, and refraining from distracted driving.

Speed limit: The speed limit on campus is fifteen (15) M.P.H. Operating at a speed above this limit is a violation of university policy and subject to a fine of $50.00.

Safe Operation: Vehicles are expected to be operated on campus with due regard to the safety of people and property. Both drivers and pedestrians must be mindful of each other at all times. Drivers are prohibited from the use of electronic wireless devices while driving as well as other distractions while operating any vehicle on campus. Fines for operating a vehicle while distracted or in an unsafe manner are $35.00 to $100.00.

Complying with traffic signs: Vehicles are to be operated/parked on campus in compliance with all traffic control devices/signs. Disregarding the instruction on a traffic control device is a violation of University policy and subject to a fine of $35.00.

Restricted roadways: Roadways on campus may be designated by the posting of appropriate signs for one-way traffic. Operating a vehicle in the opposite direction than designated is a violation of University policy and subject to a fine of $35.00.

Abandoned vehicles: (non-residential students, faculty, staff) If you must leave your car overnight, please notify JCUPD at (216) 397-1234. Parking in excess of 72 hours is a violation of University policy. The driver of any inoperable vehicle must notify JCUPD of the location of the vehicle, nature of the problem and length of time the vehicle is expected to be inoperable.

Parking

Students are expected to be aware of and follow parking rules/regulations/signage and special announcements, available on the JCUPD “Parking” website and notifications publicized through e-mail and Inside JCU communications. Click here for more information.

The conduct expectations in the Community Standards Manual are fully applicable to off-campus behavior.  The University reserves the right to investigate, review, and subsequently take University disciplinary action for the behavior of John Carroll students in off-campus settings when such behavior is believed to have an impact on the John Carroll community, is inconsistent with the conduct and character expectations for John Carroll Students, disrupts the living and learning environment, or affects the integrity of the University. The decision to take action in such cases will be determined by the Dean of Students or designee, who may investigate these allegations and make referrals to the Student Conduct System if they determine that there is sufficient information to support moving forward with conduct processes. This provision is also applicable to students participating in service, studying abroad, participating in immersion trips, participating in student teaching or internships, participating in conferences or retreats, and/or visiting other college/university campuses. Students or organizations found responsible for violating these regulations will be subject to the same disciplinary actions imposed for violations that occur on campus.

Be a Good Neighbor

Students are reminded that they serve as representatives of John Carroll University and both positive and inappropriate behavior affect the University’s image and reputation. Students are encouraged to be involved in their community in positive ways, such as community service and local government. The University expects to have students act as both responsible and mature representatives of the institution.

As soon as students move into their new residences, they are encouraged to develop a rapport with their new neighbors. Upon arrival, students should introduce themselves, exchange cell phone numbers, and meet with their community peers on a cordial basis so that they can identify with their new neighbors as faces and personalities rather than merely as an address.

Student Conduct Expectations

As stated above, students are expected to demonstrate respect for all members of the local community regardless of their place of residence. Failure to adhere to the following guidelines can result in disciplinary action.

  1. Show respect for the area where you live. Signs of disrespect include, but are not limited to: littering; loitering; destruction of property; trespassing; public urination; nudity; insulting language; and illegal parking.
  2. Operate electronic devices (music, tvs, etc.) at reasonable levels especially late at night and early in the morning.
  3. Maintain an orderly residence. Evidence of a disorderly residence can include the following: house parties; violations of alcohol and drug laws; public intoxication; excessive noise; harassment; or other disregard for the rights of others.
  4. Ohio law prohibits open alcohol containers in public places, unless specifically designated otherwise. Public places are those which anyone can enter freely and include sidewalks, streets, tree lawns, some outdoor areas of apartment complexes, and inside parked or moving cars.

Overall Guiding Principles

  1. Neighbors have a right to the peaceful enjoyment of their property.
  2. Students living in these neighborhoods have an obligation to respect these rights and to enjoy the benefits of living in the wider community.
  3. John Carroll University has a duty to work proactively with the communities surrounding the University to assist students in their transition to community living.
  4. When appropriate and possible, the University should intervene swiftly to resolve issues and problems caused by students.
  5. All neighbors, including businesses, churches, and landlords, can collaborate to create and sustain neighborhood environments that are safe and enjoyable for all.

Two official means of communication exist from the University to full-time and part-time undergraduate and graduate students:

For all students, each student’s University issued e-mail account.

Resident students are assigned a campus mailbox in the D. J. Lombardo Student Center. Current mailing addresses are utilized for non-resident students.

Students are expected to check their standard mail and JCU email accounts on a daily basis. While students may maintain any number of email accounts with other services, every student is required to maintain an active JCU email account and use it for electronic communication related to University business. This requirement provides reasonable assurance that the sender or recipient of electronic messages matches one's true identity.

This policy has been designed to ensure that John Carroll University students, faculty, and staff have equal access to common posting areas in order to promote events and activities, to avoid violations of fire and safety codes, to ensure compliance with applicable laws and regulations, and to preserve the aesthetic quality of the campus.

Posting on University property is a privilege, and therefore, the University reserves the right to regulate the posting and distribution of all publicity. General guidelines for all members of the community are included in this policy with additional instructions outlined for student groups and non-University groups.

Posting Restrictions

Location – No flyers are permitted on any walls, windows, doors, stairwells, elevators, garbage cans, columns, light posts, signs, statues, artwork or ornamental surfaces on campus. Posting is not permitted on glass (except where noted), mirrors, masonry walls, and painted surfaces (including doors). There may be some exceptions to this in residence halls. Chalk postings should be on the sidewalk only and not on any buildings or trash cans.

Content – No libelous material shall be posted. Material, including chalking, must abide by all other University policies, including but not limited to; the Student Code of Conduct, the Sexual Harassment and Interpersonal Violence Policy, the Hate Free Policy, and the Student Organization Political and Campaign Activities Policy. No flyers are allowed to advertise drink specials, events where the primary purpose is drinking, or other activities that appear to promote irresponsible or illegal alcohol or drug use.

Student Activity Fee Logo

Student organizations must include the SAF logo on any publicity that promotes a program funded in whole or in part by the budget board.

General Posting Instructions

Student groups and non-University groups

  1. All promotional materials and advertisements must have the “approved for posting” notice displayed on each promotional piece prior to posting. All posters/flyers from student organizations or outside groups must be approved in advance by the Office of Student Engagement (OSE). Students should bring the original flyer to the Office of Student Engagement for approval before making copies. Chalking is only available to student groups, and requires approval in advance. Please complete the Office of Student Engagement Request Form (click here) with the desired text, design, and locations attached, and submit to the Office of Student Engagement for approval. Groups must provide their own chalk.
  2. The following information must be included on all postings: the name of the event; sponsoring organization; contact information including name, phone number, and e-mail address; and event time, place and admission cost, if applicable.
  3. All postings must be dated and removed by the date stamped on the flyer or within three (3) business days following the event date. The sponsoring organization/group is responsible for removing all flyers and posters following the event.
  4. Posting is permitted on six common area bulletin boards only (only one per bulletin board). Posting may also be permitted on departmental bulletin boards with permission of the appropriate department.

University Departments

  1. Flyers and chalking sponsored by a University department do not require content approval from the Office of Student Engagement prior to posting, but must follow all other posting guidelines and university policies, including compliance with the University’s guidelines for political and campaign activity at John Carroll University implemented by the University Office of Government and Community Relations.
  2. Departments may post information on the inside glass within their departments with permission of the chairs. Postings of signage on the exterior grounds and/or buildings can only be done with the permission of the Facilities Office (216) 397- 4314. *Note: Stanchions may be available through the Facilities Scheduling Office (216) 397-1500 for special events on campus. Faculty and departments may obtain approved bulletin/posting board/bars for their walls adjacent to their doors through the Facilities Office at a nominal cost.
  3. Flyers are permitted to be posted on faculty and staff members’ doors with blue tape.

Sanctions and Questions

Failure to abide by these guidelines will result in the removal of flyers/posters/signs or chalking and may result in loss of posting privileges. Charges/fines may be imposed for the removal of flyers/posters/signs that have expired, are posted in unacceptable locations, or require repair of surfaces due to damage during removal. Charges, fines, or other disciplinary action may also be imposed for removal of chalk in inappropriate locations, or chalking that does not comply with the requirements of this policy or another University policy, including the Student Code of Conduct and the Student Political and Campaign Activities Policy. Any non-JCU person or group found posting around campus without following the posting procedures and guidelines may be charged with trespassing.

Enforcement

The Office of Student Engagement will monitor and maintain the bulletin boards, doors, and windows in the Student Center and clean off dated or unapproved flyers or banners on a weekly basis.

Facilities and Auxiliary Services will monitor unauthorized postings in administrative common buildings except where noted above.

Faculty, staff and students are encouraged to take down dated flyers and bring unapproved or questionable flyers or chalking to the attention of the Office of Student Engagement staff as needed. The office staff will follow up with any sanctions that are needed for policy violations.

General policy questions can be directed to the Director of Auxiliary Services at (216) 397-3025. Content and questions regarding postings by students and non-University groups should be directed to Office of Student Engagement at (216) 397- 4288 or studentengagement@jcu.edu.

Guidelines for Specific Types of Publicity

Atrium Window Painting

  1. Atrium window painting in the D. J. Lombardo Student Center is reserved to promote major, campus-wide events for John Carroll University entities only. Only one event may be publicized at one time unless approved by the OSE. The name of the sponsoring organization(s) must be included on the display.
  2. The group must provide their own paint (use water based poster paint only please!). Paint must be removed within 24 hours of the event.
  3. If the cleaning company cleans the window, your organization or department will be charged a fee that ranges from $100 – $400.
  4. To get permission for this form of publicity, please complete the office of Student Engagement Publicity Request Form, with the text and design attached, and submit to the OSE for approval.
  5. After your request is approved, you may sign the atrium window calendar located in the OSE.

Banners

  1. Banners may only be hung on the wires of the perimeter of the Atrium across from the windows of the J. Lombardo Student Center and from the horizontal rail at the top of the steps. Signs may not be hung on any other wall or stairway handrail.
  2. Banners may be hung for a period of one week after stamped for approval by the OSE. They will be removed after seven days or following the day of an advertised event.
  3. Banners may not exceed three (3) feet wide by six (6) feet long in size and should be hung at a height of at least eight feet from the floor.
  4. Exceptions may be made in the size, location and hanging duration of signs for special campus events (e.g. Homecoming/ Family Weekend, Greek Week, etc.) with the approval of the Office of Student Engagement.
  5. Student organizations who wish to post beyond the guidelines written in this policy must submit a written request to the Office of Student Engagement for approval.
  6. University departments who wish to post beyond the guidelines written in this policy must get the approval of the Office of Auxiliary Services.
  7. All banners are approved and stamped for approval, including a removal date, by the Office of Student Engagement (located in Suite 201 of the D. J. Lombardo Student Center, above the bookstore).

Chalking

  1. This form of publicity is available for registered student groups or departments to promote an organizational event or meeting.
  2. Chalkings should be on the sidewalk only and not on any buildings or trash cans.
  3. Groups must provide their own chalk.
  4. To get permission for this form of publicity, please complete the Office of Student Engagement Publicity Request Form, with the desired text, design, and location attached, and submit to OSE for approval.

Floor Posting

  1. Floor publicity can only be displayed on the stairs from the Schott Dining Hall level to the Intramural Gym level of the D. J. Lombardo Student Center.
  2. Publicity can only be posted on the side of the steps, not the top of the steps. Blue painter’s tape must be used to secure the publicity.
  3. Floor posting is limited to only registered and recognized John Carroll University student organizations. Only two (2) organizations can have publicity on the steps for up to 48 hours. After the 48 hours, publicity must be removed by the sponsoring student organization.
  4. To get permission for this form of publicity, please complete the Office of Student Engagement Publicity Request Form, with the text and design attached, and submit to the OSE for approval.
  5. After your request is approved, you may sign the floor publicity calendar located in the OSE.

Flyers

  1. *Original flyers must be brought to the OSE for stamping and approval before making copies.
  2. Except where noted, flyers are not permitted on any walls, windows, doors, stairwells, garbage cans or columns on campus.
  3. Flyers are not permitted to advertise alcoholic drink specials, events where the primary purpose is drinking, or other activities that appear to promote irresponsible or illegal alcohol use.
  4. All flyers and signs should contain the name of the sponsoring organization, clearly marked, as well as contact information (phone and/or e-mail of the sponsoring organization or department).
  5. Flyers that promote messages that are contrary to the Jesuit and Catholic character and mission of the university are not permitted.
  6. Approved flyers may be posted on established bulletin boards in any building on campus. Approved flyers may be posted in the residence halls with permission.
  7. No solicitation is permitted under doors in any residence hall or buildings on campus.
  8. The staff in the Office of Student Engagement will post flyers on a weekly basis for external groups if they desire during the academic year.
  9. Only Residence Life personnel are allowed to post flyers in the common areas of the residence halls. Copies may be placed in the hall office mailboxes located in the Office of Residence Life for staff to distribute. Check with the staff in the OSE after Aug 15 for the exact number of copies for the residence halls. *Remember to bring the original flyer to the OSE to be stamped and approved BEFORE you make copies.
  10. All flyers are approved and stamped for approval, including a removal date, by the OSE (located in Suite 201 of the D. J. Lombardo Student Center, above the bookstore).
  11. There are (6) bulletin boards used for posting flyers. Bulletin board locations are: Student Center Atrium – (1) board across from student mailboxes, (1) board to the right of the elevator, on the same floor as Residence Life and (1) board across from the IM gym by the vending machines, AD building – (1) board on the 2nd floor, across from Catholic Studies, Boler School of Business – (1) board on the 1st floor, Dolan Science Center – (1) board on 1st floor – east wing, across from the vending machines.

Outdoor Staking/Signs

  1. Publicity staking and/or signs can be used occasionally to promote events or activities.
  2. To get permission for this form of publicity, please complete the Office of Student Engagement Publicity Request Form, with the text, design and location attached, and submit to the OSE for approval.

Napkin Holders

  1. Napkin holders can be placed in the Schott Dining Hall and/or Einstein Bagels. There are 200 napkin holders in the Dining Hall and adjacent areas.
  2. The format for the napkin holder publicity is a rectangle that is 6 inches X 4 inches. Groups will only be able to print on one side.
  3. Napkin Holders will be reserved on a first-come, first-served basis and groups may only use one side of the holder.
  4. To get permission for this form of publicity, please complete the Office of Student Engagement Publicity Request Form, with the text, design and location attached, and submit to the OSE for approval. The text document must be attached.
  5. Only one group at a time is permitted to place publicity on napkin holders and they may stay up for one week.

Inspired by our institution’s Jesuit identity, the Office of Residence Life at John Carroll University creates inclusive living-learning environments. We educate students to embrace their identities as engaged learners, develop meaningful relationships, and appreciate community.

Although the University has set standards of behavior for all students, some additional guidelines are necessary for those who live in the residence halls. For questions or comments, please contact the Office of Residence Life at (216) 397-4408 or reslife@jcu.edu . You many access all Residence Life Policies here.

Title IX Notice of Nondiscrimination

Title IX of the Education Amendments of 1972 protects individuals from discrimination based on sex/gender in any educational program or activity operated by recipients of federal financial assistance. Sexual harassment, which includes acts of sexual and interpersonal violence, is a form of sex discrimination prohibited by Title IX, as well as Title VII of the Civil Rights Act of 1964, as amended. John Carroll University does not discriminate on the basis of sex in employment, or in educational programs and activities that it operates.

John Carroll University has appointed a Title IX Coordinator to oversee the University’s response to Title IX complaints, develop training and education programs/materials for faculty, staff and students, as well as monitor trends and effectiveness of the University’s Title IX educational efforts. Questions regarding Title IX should be referred to:

Eric T. Butler, J.D.

Title IX Coordinator

John Carroll University

Administration Bldg., Room 127

1 John Carroll Blvd.

University Heights, OH 44118

(216) 397-1559

etbutler@jcu.edu

Additional information and questions regarding Title IX also may be referred to the U.S. Department of Education’s Office for Civil Rights by contacting 1-800-421-3481 or OCR@ed.gov.

To view the Sexual Harassment and Interpersonal Violence Policy please click here .

Sexual Harassment and Interpersonal Violence Complaint Resolution Process 2018-2019

Introduction

John Carroll University (“University”) will act on any formal or informal complaint or report of an alleged violation of the University’s Sexual Harassment and Interpersonal Policy that is received by the Title IX Coordinator. These actions will include, as appropriate, steps to eliminate the harassment, prevent its recurrence and address its effects.

This Complaint Resolution Process applies to all complaints brought within the scope of the University’s Sexual Harassment and Interpersonal Violence Policy regardless of the status of the parties involved, who may be:

  • members or non-members of the campus community
  • students
  • student groups, organizations, and teams
  • staff, or
  • faculty

This Complaint Resolution Process is the exclusive process for resolution of sexual harassment and interpersonal violence complaints brought under the University’s Sexual Harassment and Interpersonal Violence Policy. Click here to review full process.

Solicitation on University property is strictly prohibited without the prior permission of the Associate Director of Student Engagement or appropriate academic dean or department head.

Solicitation in the residence halls is prohibited so as to protect residents from unwelcome visits and possible harassment. Only residence hall organizations may solicit in their residence and then only with the approval of the head of hall/area coordinator/community coordinator.

Students are encouraged to call JCUPD (216) 397-1234 to report any questionable solicitation activity.

In pursuit of its Catholic and Jesuit mission to promote learning, the development of the whole person, and engagement with the world in pursuit of social justice, John Carroll University recognizes its responsibility to encourage its students to be independent, critical thinkers who take action in accordance with their values.

John Carroll University strives to create an environment in which students may discuss questions, express opinions, and debate issues publicly while respecting the rights of others. This policy ensures that students are made aware of the options available to them to protest and rally on campus and at University-sponsored events. This policy also exists so students understand the limits for those options as well as the ways the University can provide requirements necessary for the protest or rally to take place.

Scope

Protest or Rally: This policy applies to protests or rallies on University property that include student participants (with or without other University community members such as faculty and staff or JCU alumni). This policy does not apply to protests or rallies on University property that are sponsored and/or approved by an appropriately authorized University office or department.

Policy and Procedures:

In planning any protest or rally, there are two primary considerations that the University seeks to balance. First, the University is responsible for maintaining a safe, non-disruptive and secure environment conducive to academic and other educational pursuits and that respects the rights of others. Second, we seek to promote the University’s mission and values, which include both respect for others and a desire for social justice as well as open speech, assembly, and expression. Within this context, reasonable restrictions such as those on time, place and manner or on activities inconsistent with the University’s mission and values are put in place in order to balance these two considerations that could come into unproductive conflict. Additionally, student protests or rallies must comply with all applicable University policies, including the Student Organization Political and Campaign Activities Policy, the Hate Free Policy, Firearms and Other Weapons Policy, and the Posting Policy.

Therefore, when planning and executing a protest or rally, student organizers must ensure the following:

  • The protest or rally prioritizes the safety of those involved, as well as the safety of those not involved in the protest or rally, including those who disagree with the position taken by organizers.
  • The protest or rally permits the continued operation of University functions – i.e. allows students to freely move about campus; allows classes and University-sponsored events to continue unhindered and uninterrupted (including excessive noise in academic buildings); allows other students, faculty, staff, contractors, and visitors to conduct their business; allows entrance and egress from University grounds as needed; and is not in violation of other University policies.
  • The protest or rally respects University property, including building times, facility cleanliness and appearance, and structural integrity.

Students who fail to follow these requirements are subject to disciplinary action according to the university student conduct procedures as well as possible legal action when applicable.

If the protest or rally attendees choose to engage in an activity or method of protesting or rallying not prioritizing safety, the continued operation of the University, the compliance with University policies and with the law, or respect for University community members and University property, the attendees generally will be warned once for minor issues before being asked to leave the protest or rally. If a significant percentage of attendees choose to engage in this manner, the entire protest or rally may be dispersed. When a significant concern about the safety (e.g. carrying weapons, unsafe open flames, or engaging in threatening or intimidating behavior) of any community member or the University as a whole arises (as determined by the Dean of Students, JCUPD, or their respective designees), the University will remove an attendee or disperse a protest or rally without first issuing a warning. Student protests or rallies on University property or at University-sponsored events must be organized, led and attended by current students (and may include other current University faculty or staff members or JCU alumni), so that there is an appropriate University contact for the protest or rally. Protests or rallies by those who are not University students, faculty, staff or alumni are not permitted on University property. Individuals who are not current students, faculty, staff or alumni are not permitted to participate in on-campus protests or rallies. Reasons for dispersing a protest or rally will be communicated to student organizers at the time of dispersal. If immediate communication is not possible, reasons will be communicated to student organizers during a follow-up meeting with a staff member from the Office of Student Engagement.

Students planning to protest or rally are expected to contact the Office of Student Engagement at (216) 397-4288 at least five (5) business days prior to the event to provide notice of the planned protest or rally and designate an organizer as an official point of contact. In limited circumstances, the University may permit a protest or rally with less than five (5) business days’ notice. This notice allows University staff to work with student organizers to assure the protest or rally will meet the requirements of this Protest and Rally Policy, and to provide assistance in utilizing University resources to maximize the learning experience inherent in protest and rallying.

In its dedication to social justice and an open, respectful exchange of ideas and opinions, John Carroll University is committed to permitting student protests or rallies advocating different viewpoints. The use of John Carroll facilities for any protest or rally or the assistance of John Carroll staff in providing guidance to students does not imply endorsement of the ideas therein. This policy exists to govern the process of a protest or rally and seeks to provide positive, productive, and safe outlets for John Carroll University students to engage with the important questions of today’s world.

Counter-Protesting and Rallying
All of the above guidelines on protests and rallying also will govern any counter-protesting and rallying for a viewpoint opposed to the viewpoint being advocated by the student organizers of the protest or rally. Counter protests and rallies are required to avoid actions that physically disrupt or block other protests or speakers.

Fixed Exhibits/Chalking
Fixed exhibits are an important form of expression and the University seeks to streamline the process through which a fixed exhibit may be utilized. Fixed exhibits, because of their nature, must be approved and coordinated with the Office of Student Engagement and in consultation with the Offices of Facilities, Auxiliary Services, and Regulatory Affairs and Risk Management and/or other relevant departments at least five (5) business days prior to being displayed.

To initiate the process, a student or student organization(s) needs to submit a Fixed Exhibits/Chalking request, at least five (5) business days prior to installation of the fixed exhibit, to the Office of Student Engagement using an online form here. The five day period provides time for a University staff member to meet with the student to discuss the exhibit, its content, placement and duration, the responsibilities of the requesting student(s) in terms of safety and respect for University property, and other logistics. The agreed-upon parameters and boundaries from the meeting will govern the fixed exhibit and must be followed. This subsection governs chalking as well.

Related Policies

Student Organization Political and Campaign Activities Policy

Posting Policy

Speaker Policy

The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. These rights include:

  1. The right to inspect and review the student’s education records within 45 days after the day the University receives a request for access. A student should submit to the registrar, dean, chair of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that person will advise the student of the correct official to whom the request should be addressed.
  2. The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the University to amend a record, should write to the University official responsible for the record, clearly identify the part of the record the students wants changed, and specify why it should be changed. If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. A student’s request for a formal hearing must be made in writing to the academic vice president who, within a reasonable time of receiving such a request, will inform the student of the date, place and time of the hearing. The academic vice president, the vice president for student affairs, the associate deans for Graduate Programs, and the academic dean of the student’s college or school will constitute the hearing panels for challenges to the content of education records. Upon denial and subsequent appeal, if the University still decides not to amend the record, the student has the right to place a statement with the record setting forth their view about the contested information.
  3. The right to provide written consent before the University discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. The University discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official typically includes a person employed by the University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of directors; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of the University who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing their tasks. A school official typically has a legitimate educational interest if the official needs to review an education record in order to fulfill their professional responsibilities for the University. Upon request, the University also discloses education records without consent to officials of another school in which a student seeks or intends to enroll. The University may disclose student information to a student’s parent during health and safety emergencies, or when that student is a financial dependent of the parent, or when the student is under age 21 and has violated Federal, State or local law, or any rule or policy of the University – governing the use or possession of alcohol or a controlled substance.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave. S.W., Washington D.C. 20202
  5. A student has the right to withhold directory information. The University has designated the following as directory information: student name, address (including e-mail address), telephone number, date and place of birth, photograph, major field of study, class year and enrollment status, dates of attendance, degrees and awards received, the most recent previous educational institution attended, participation in officially recognized activities and sports, and weights and heights of members of athletic teams. A student may refuse to allow the University to designate the above information about them as directory information by notifying the registrar in writing within two weeks after the first day of class for the fall semester. Students must submit an annual written notification of refusal to allow the designation of directory information.
  6. The right to annual notification. The University must notify students annually of their rights under FERPA. The actual means of notification is left to the discretion of the University.

POLICY: This policy outlines the commitment of John Carroll University (“JCU” or “the University”) to ensure that all members of the campus community have a right to enjoy a tobacco-and smoke-free environment. Smoking, the use of any tobacco product, vaping and the use of Electronic Cigarettes are prohibited throughout the campus, including on any University-owned or leased properties and in any University-owned vehicles.

PURPOSE: According to the U.S. Surgeon General, tobacco use remains the nation’s leading preventable cause of premature death and disability. The University is committed to protecting the health of students, employees and guests by fostering a healthy culture and environment. This policy is designed to help the University address public health concerns regarding the health hazards associated with the smoking or use of tobacco products.

SCOPE: All John Carroll University employees, students, visitors, contractors and subcontractors.

DEFINITIONS:

Electronic Cigarettes: Electronic Cigarettes, also known as “e-cigarettes”, are battery-powered devices that provide inhaled doses of nicotine by way of a vaporized solution (also known as “vaping”).

JCU Property:Refers to all interior space owned or leased by JCU and all exterior property or grounds owned or leased by JCU, including parking areas and JCU vehicles. “JCU Property” does not include private vehicles while they are on University property.

Tobacco:All products containing tobacco in any form. Tobacco products include, but are not limited to, cigarettes, cigars, pipes, clove cigarettes, e-cigarettes, all forms of smokeless tobacco and any other smoking or tobacco product.

GUIDELINES:

A. Smoking or the use of tobacco products or electronic cigarettes is not permitted on University properties, or adjacent properties and/or sidewalks.

B. The sale, advertising, sampling and distribution of tobacco products and tobacco-related merchandise is prohibited on all JCU property.

C. Use of University funds for purchase of tobacco or tobacco-related products is prohibited, unless such purchase is part of a sponsored research or academic program.

D. Information will be made available about options for smoking or tobacco cessation programs to employees and students who smoke or use tobacco products.

ENFORCEMENT:

A. This policy will be effective and enforced as of August 1, 2018.

B. The University will not enforce the tobacco and smoking ban in private vehicles while they are on University property. Those smoking or using tobacco products in a private vehicle must not litter around private vehicles, cause smoke to infiltrate into any nearby building, or violate any other University policy while smoking or using tobacco.

C. Supervisors shall inform their direct reports of this policy, including, any students, consultants and contractors they engage and manage compliance in the normal course of their supervisory duties.

D. All new and prospective employees, students, consultants and contractors shall be informed of this policy. The Human Resources Department will provide new employees with a copy of this policy upon hire.

E. Signage advising of the smoke-free policy will be posted in appropriate locations on the University campus.

F. The University will provide assistance with smoking cessation and nicotine addiction programs to employees via its Employee Assistance Program (EAP), medical benefits programs, and other educational methods, and to students via the Student Health and Wellness Center.

G. Employees, students and visitors observed violating this policy will be warned about the prohibitions under this policy. Any repeated violation(s) by employees after a warning has been issued will be subject to appropriate corrective action under the Corrective Action Policy or the Faculty Handbook, as appropriate. Student violations of this policy will be addressed by the Dean of Students Office, consistent with the Student Code of Conduct. Violations by contracted employees working on University property will be reported to the appropriate contracting company so that warnings and appropriate action can be taken by the contracting company.

H. This policy will be reviewed at regular intervals to consider the effectiveness and impact of the policy, as well as any necessary revisions.

CROSS REFERENCES:

Ohio Tobacco QuitLogix / 1-800-QUIT-NOW

American Cancer Society Quit for Life

www.SmokeFree.gov

University Heights Police Department (UHPD) serves the University Heights community, of which John Carroll is a part. UHPD enforces all state laws and city ordinances for the safety of everybody in the community. UHPD monitors and responds to 911 calls. UHPD is located at 2304 Warrensville Center Road, and non-emergency calls or calls for information may be directed to the department at (216) 932-1800.

UHPD requests that students be cognizant of the fact that tampering with or removing City street name signs and/or traffic control signs (Stop, Yield, etc.) is a criminal offense. Violators will be prosecuted.

Further, the following ordinances regarding driving and parking are listed for your information. These ordinances, enforced by UHPD, are the most frequently violated. All ordinances can be found here: University Heights Ordinances

University Heights Ordinance 432.7 Prohibits use of electronic wireless devices while driving, with a $100.00 fine or more for additional offenses. Similar ordinances are in effect in Shaker Heights, Beachwood, South Euclid and many other surrounding communities.

  • All night parking prohibited. No parking on city streets between 2:00 a.m. and 5:00 a.m.
  • Emergency Snow Ban. No parking on city streets when snow exceeds two (2) inches. Call (216) 932-5900 to verify whether or not a snow ban has been declared. Be aware that the city tows away vehicles for snow ban violations so streets can be plowed.
  • Prohibited and/or limited parking zones. No parking where prohibited or in excess of hours permitted where limited time zone signs are posted.
  • Left wheels to curb prohibited. It is illegal to park adjacent to the curb facing the opposite way of traffic.
  • Fire Lanes. Parking is prohibited in zones where a fire lane is posted.