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We are committed to reducing the academic sources of stress that this semester presents. The Academic Continuity Team has recommended, and our faculty overwhelmingly supports, the following changes to our policies for graduate students for the remainder of the Spring 2020 Semester.

1.     Withdrawal:  The last day to withdraw from a full-term course has been extended to Monday, April 27, at 4:00 pm (the last Monday of regular classes of the semester).

2.     Pass/Fail:  Students may elect to use a Pass/Fail grading option for any course taken this semester. The details are important so please read this carefully:

    1. The last day to elect this option is Monday, April 27, at 4:00 pm (the last Monday of regular classes of the semester).
    2. You may elect to use the Pass/Fail option for as many courses as you wish.
    3. To request the pass/fail option students should submit an academic petition. To access the petition form, start by visiting banner.jcu.edu. Click on the Students drop-down and select Student Profile. Once on your Student Profile page, click on the waffle on the top left corner of the screen to access the Banner menu. Select Banner, then Registration & Academic Services, then Graduate Academic Petition Form.
    4. If you have questions, please contact the Office of the Registrar.

PLEASE READ THIS – This is important:

If you elect to use the Pass/Fail option for any course:

  • The decision to elect the Pass/Fail option for any course is irrevocable.
  • If you earn a “Pass” grade, that means that you have earned a grade of C or better (500-level courses) or B or better (400-level courses). 
    • Your course grade will be listed as CR (Credit) on your transcript regardless of the grade you would have earned. The Registrar’s Office does not keep a record of the letter grade that would have been received had you not elected the Pass/Fail option.
    • The course grade will not be counted in your GPA calculation.  Pass/Fail courses are not considered graded coursework. 
  • If you earn a grade of C- or lower (500-level) or B- or lower (400-level)
    • Your actual grade will be listed on your transcript (not Fail).
    • Your grade will be counted in your GPA calculation.
  • If you are planning on continuing in another graduate or professional school (e.g., Medical School, Law School) at any time after graduation, please be aware that required or pre-requisite courses listed as Pass/Fail very often are not accepted. This may mean that you must retake the course for a grade.  Please be aware of this when choosing which course(s) to elect for Pass/Fail.
  • If your graduate program results in licensure (Education, Counseling, etc.), please contact the director/department chair to determine whether the licensing agency will accept Pass/Fail grades.
  • Your employer may not reimburse you for tuition if you choose Pass/Fail.
  • Your decisions on Pass/Fail courses may negatively affect your GPA – remember that Pass grades do not count as graded coursework and non-Pass grades are factored in – and this may affect your academic probation status.
  • You are responsible for understanding the implications of this choice.
  • We strongly encourage you to discuss this election with your academic advisor, chair or program director, or the Office of the Registrar, if you have questions.
  • Any questions concerning financial aid or scholarship eligibility should be directed to Student Enrollment and Financial Services.
  • Any questions concerning athletic eligibility should be directed to the Athletic Director’s Office.
  • Any questions related to employer reimbursement should go to your company’s human resources department.