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Employees are eligible for benefits according to the employee class and exemption status to which they are assigned. This section both defines the employee class as well as describes which benefits apply to each class.


Full-time, twelve (12) month employee: An employee who is scheduled to work on average at least thirty-seven and one-half (37.5) hours or more per week over twelve (12) months of the year.
Full-time, eleven (11) month employee: An employee who is scheduled to work on average at least thirty-seven and one-half (37.5) hours or more per week over eleven (11) months of the year.
Full-time, ten (10) month employee: An employee who is scheduled to work on average at least thirty-seven and one-half (37.5) hours or more per week over ten (10) months of the year.
Full-time, nine (9) month employee: An employee who works over a nine (9) month schedule with at least an average of thirty-seven and one-half (37.5) hours or more per week.
Part-time with Retirement Benefits: the assignment to a position budgeted for at least 1,000 hours, but less than 1,650 hours in a calendar year.
Part-time: the assignment to a position budgeted for less than 1,000 hours in a calendar year. This position could be either regular or temporary.
Temporary: The assignment to a position for a limited period of time.

Faculty Eligibility Definitions

Full-time and part-time status is determined by the Provost’s Office.


This section includes information on medical, dental, vision, flexible spending, life and long term disability. It includes summary and rate sheets as well as plan documents.


2023 Benefits Summary Sheet - This applies to all benefit eligible employees

2023 Monthly Medical Contribution Rate Sheet - This applies to all benefit eligible employees

Flexible Spending Arrangements (FSAs) allow you to pay certain qualifying expenses with pre-tax dollars for medical and dependent care expenses.

Accessing your Medical Mutual FSA

Medical Mutual FSA has completed its newly designed My Spending Accounts website. Now you can manage both your health plan and your FSA in one place using My Health Plan, a secure member website through Medical Mutual.

To access your FSA information if you have Medical Mutual insurance:

  • Go to
  • Log in or register for a My Health Plan account
  • Click My Spending Accounts under the Claims and Balances tab
  • Accept the Terms and click Submit

If you have any questions about the registration process or your FSA, please call (800) 525-9252.

To access your FSA information if you do NOT have Medical Mutual insurance:

Eligible Health FSA Expenses

Only eligible expenses can be reimbursed through your Health FSA. These expenses are defined by Internal Revenue Code § 213(d) and your employer’s plan.

Generally, eligible expenses include items that are meant to diagnose, cure, mitigate, treat, or prevent illness or disease. This also includes transportation for medical care. However, expenses such as cosmetic surgery, insurance premiums, vitamins, and items for general well-being are not eligible expenses.

Over-the-counter (OTC) medicines and drugs require a prescription to be an eligible Health FSA expense. You must obtain a written or electronic prescription from a doctor (or another individual who can legally issue a prescription) in the state in which you purchase the OTC medicines. This rule does not apply to eligible OTC health care items (i.e., thermometers and bandages).

Health FSA expenses must be incurred by you, your spouse, or your eligible dependents during the current plan year and while you are an active participant in the FSA plan. Medical care expenses are incurred when you (or your spouse or dependents) are provided with medical care – not when you are formally billed, charged for, or pay for the medical care. Only qualified “out-of-pocket” expenses are eligible for reimbursement. Expenses previously reimbursed by your Health FSA or covered by any other plan or program are not eligible for reimbursement. There’s no “double-dipping” allowed.

Expenses reimbursed under your Health FSA may not be used to claim any federal income tax deduction or credit.

Examples of Eligible Health FSA Expenses:

  • Medical expenses: co-pays, co-insurance, and deductibles
  • Dental expenses: exams, cleanings, X-rays, and braces
  • Vision expenses: exams, contact lenses and supplies, eyeglasses, and laser eye surgery
  • Professional services: chiropractor and acupuncture
  • Prescription drugs and insulin
  • Over-the-counter health care items: bandages, pregnancy test kits, blood pressure monitors, etc.

Medical Mutual Health Care FSA Brochure

Eligible Dependent Care FSA Expenses

Only eligible expenses can be reimbursed under the FSA. These expenses are defined by (§)129 and your employer’s plan.

Dependent care expenses must be incurred during the coverage period so you (and your spouse, if married) can work or look for work. Full-time students who attend school for at least five months during the tax year may also incur dependent care expenses. “Work” may include actively looking for work, but it does not include unpaid volunteer work or volunteer work for a nominal salary.

A dependent care FSA covers qualified dependent care expenses incurred for the care of one or more qualifying individuals.

Eligible Expenses

  • Before-school and after-school care
  • Expenses for preschool/nursery school
  • Extended day programs
  • Au pair services (amounts paid for the actual care of the dependent)
  • Baby sitter (in or out of the home)
  • Nanny services (amounts paid for the actual care of the dependent)
  • Summer day camp for your qualifying child under the age of 13
  • Elder day care for a qualifying individual

Ineligible Expenses

  • Amounts paid to your spouse, your child under age 19, a parent of your child who is not your spouse or an individual for whom you or your spouse is entitled to a personal tax exemption as a dependent
  • Expenses related to a disabled spouse or tax dependent living outside your household
  • Educational expenses
  • Tuition for kindergarten and above
  • Food expenses (unless inseparable from care)
  • Incidental expenses (such as extra charges for supplies, special events, or activities unless inseparable from care)
  • Overnight camp

Expenses reimbursed under your dependent care FSA cannot be used to claim any federal income tax deduction or credit.

Medical Mutual Dependent Care FSA Brochure

Note: If you are enrolled in a High Deductible Health Plan you cannot participate in a health flexible spending arrangement.

Medical Mutual FSA

Flexible Spending Account Plan Document

EpiphanyRX will be John Carroll's new Pharmacy Benefit Management (PBM) Company starting January 1, 2022.  Below are some useful tools to help you through the transition and with any future pharmacy needs.


As a member of Medical Mutual's SuperMed PPO Network, you have access to Cleveland Clinic’s Express Care Online. Express Care Online is a secure service that offers 24/7 care with no appointment needed for simple conditions such as sinus infections, cold symptoms, rashes, ear aches and stomach pain.

About Cleveland Clinic Express Care

Cleveland Clinic Express Care Online


Spry exists to provide you with a personalized and comprehensive approach to your health care. At Spry, we can help you stay on top of routine care, focus on prevention and make significant health improvements— all with the level of care, convenience and attention you deserve.

Spry Membership Overview
Spry Senior Brochure

Mobile Mammogram – New Dates Available

  • Space is limited, Schedule Ahead
  • No doctor order required

MetroHealth is making it easy for you to receive a preventive mammogram from our 3D Mammography Coach around Northeast Ohio. For your convenience, you can schedule ahead by clicking the button below, no doctor order needed.

In 15 minutes or less, you can safely receive a state-of-the-art 3D mammography exam from a specially trained Registered Mammography Technologist. The mobile coach brings the same technology used at all MetroHealth Breast Imaging sites with extra safety precautions in place due to COVID-19.

To learn more about the MetroHealth Mobile 3D Mammography Coach, visit

Virtual Care replaces Retail Clinics

​Throughout the pandemic, patients and clinicians used virtual care to stay safe and provide effective care. Sick visits and minor injuries can and are now conveniently addressed through virtual visits. ​​As we continue to look forward, we recognized that the retail care model has been replaced by virtual care. ​Therefore, effective July 6, MetroHealth is no longer operating retail clinics at Discount Drug Mart locations. 

MetroHealth Pharmacies now Offering Free COVID Vaccines

​​​Free COVID-19 vaccines are now available at all MetroHealth Pharmacy locations. With 10 MetroHealth Pharmacy locations throughout Cuyahoga County, this allows more convenience and increased access to COVID-19 vaccines.

Participants are encouraged to schedule an appointment to get vaccinated online through their MyChart account (if you are a MetroHealth patient) or by visiting MetroHealth's COVID-19 vaccine scheduler​. Patients who need help scheduling their vaccine may call 216-778-6100. Walk-ins will also be accepted at all sites.

All pharmacies will offer the Pfizer vaccine, which can be given to anyone age 12 and up, except Broadway, which will offer only the Moderna vaccine for those 18 and up. When patients get their first dose, they'll be scheduled for their second dose. Minors must be accompanied by a parent or guardian. They also must complete a registration/consent form and bring it to the appointment.




Currently John Carroll University participates in the Teachers Insurance and Annuity Association of America (TIAA) retirement plans. This section explains how to access information about your retirement plan.

John Carroll University recognizes the importance of helping you plan for your financial future. Your retirement program is an important part of your overall benefits.

Currently John Carroll University participates in the Teachers Insurance and Annuity Association of America (TIAA) retirement plans. For detailed information about the plans offered, please go to the dedicated John Carroll / TIAA website at

New IRS Limits for 2023

The limit on elective deferrals – the most an employee can contribute to a 403(b) account out of salary – is $22,500 in 2023. Employees who are age 50 or over at the end of the calendar year can also make catch-up contributions of beyond the basic limit on elective deferrals. For a link to the IRS website click HERE.
Quick Guide to Managing Your Retirement Account Online

University’s retirement plan summary annual reports

To comply with requirements established by the Employee Retirement Income and Security Act (ERISA) of 1974, this is notification that the University’s retirement plan summary annual reports for the plan year January 1, 2021 through December 31, 2021 are available for review below.


If you have any questions about this notification, please feel free to contact Ryan Armsworthy, Director of Total Rewards at 216-397-1576.

CBIZ Retirement Matters Newsletter - 2Q 2023


John Carroll University offers a variety of leave opportunities to support employee work-life balance and respect an employee’s need for time away from work. 

Paid Leave Time Chart 

Please see section I-4: Leaves and Accommodations on the Policies Page






Metro Select
Medical Mutual of Ohio 216.687.6000 or 800.232.7400
Epiphany RX Member Services 1-844-820-3260
Cigna Dental PPO: 888.336.8258
HMO: 800.367.1037
Optum Bank 877.470.1772
EyeMed 866.939.3633
Vision Service Plan 800.877.7195

Business Plans Inc. (COBRA Administration) 800.865.4485
Medical Mutual FSA (Flexible Spending) 800.525.9252
Unum – Life, AD&D, LTD 800.421.0344
TIAA (Retirement) 800.842.2252
Liberty Mutual 800.437.7995 Ext. 54066
Ohio Educational Credit Union 216.621.6296 Ext. 3066
Fax: 216.621.6190
MyLifeExpert 1-800-227-6007
PNC Bank 216.382.6900
Huntington Bank 216.515.6122
RTA-Commuter Advantage 216.621.9500

Howard Hanna Real Estate 800.321.0558 Ext. 262



Here you’ll find information about our tobacco- and smoke-free campus policy as well as resources to help you quit smoking: